Sales Administrative Assistant / Admin Assistant

Private Advertiser; Muntinlupa; On-site; PHP 223,000 - 391,000; Full time

Benefits offered by this job

5-day work week

Office in Alabang

Learning and development opportunities

Positive, collaborative environment

Job summary

The Leading Singapore Energy Company in Alabang is seeking a Sales Administrative Assistant to support the Head of Sales, ensuring applications move smoothly from submission to activation. You will catch missing documents, maintain a clean tracker, and prevent customer issues from slipping through the cracks.

Ideal candidates hold a business administration degree, at least two years in sales administration, advanced Excel skills (VLOOKUP/INDEX-MATCH, IF), and are proficient with AI tools.

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum two years in sales administration, documentation processing, or back-office roles.
• Advanced Excel skills (VLOOKUP/INDEX-MATCH, IF) and pivot tables.

Responsibilities

• Review customer application submissions from Account Managers for completeness and accuracy.
• Endorse complete and accurate document sets to the Head of Sales for submission.
• Maintain the sales tracker with accurate bank enrollment and delivery status for each account.
• Compile customer issues and concerns and escalate them to the Head of Sales promptly.

Skills

Attention to detail

Time management

Communication

Teamwork

Independent work

Problem solving

AI tools usage

Education

Bachelor's degree in business administration

Tools

Microsoft Excel

Job description

Join Our Growing Family at a Leading Singapore Energy Company as a Sales Administrative Assistant - Alabang

We are a Singapore-based multinational energy company, proudly powering businesses across Southeast Asia with world-class energy solutions. As we expand rapidly in the Philippines, we're looking for passionate, talented Filipinos to join our dynamic team as a Sales Administrative Assistant.

If you're organized, sharp with details, and want to grow with a globally trusted brand, this is your chance to shine! Enjoy an attractive salary package, a supportive work environment, and the opportunity to be part of our exciting growth journey in the Philippines.

About the Role

You will support our Head of Sales in processing customer applications. You'll make sure every application moves smoothly from submission to activation. You'll be the one who catches the missing document, keeps the tracker spotless, and makes sure no customer issue falls through the cracks.

Key Responsibilities

• Review customer application submissions from Account Managers for completeness and accuracy
• Endorse complete and accurate document sets to the Head of Sales for submission
• Maintain the sales tracker so it stays accurate and up to date, including bank enrollment and delivery status for each account
• Compile customer issues and concerns and escape them to the Head of Sales promptly

What We're Looking For

• Bachelor's degree in business administration or a related field
• Minimum two (2) years of experience in sales administration, documentation processing, or a similar back-office role
• Exceptional attention to detail: you spot errors others miss
• Advanced Microsoft Excel skills, including formulas (e.g., VLOOKUP/INDEX-MATCH, IF) and pivot tables
• Comfortable using AI tools to work faster and smarter
• Clear written and verbal communication, and good interpersonal skills
• Strong time management; able to meet deadlines under pressure
• Able to work independently and as part of a team with minimum supervision
• Proactive problem solver who flags recurring errors or delays and suggests fixes

What We Offer

• 5-day work week, 9:00 AM - 6:00 PM
• Office based in Alabang
• Learning and development opportunities in a rapidly expanding company
• A positive and collaborative work environment