HSEQ System Administrator

Realcognita Inc.; Philippines; On-site; PHP 391,000 - 781,000; Full time

Benefits offered by this job

Onsite at BGC Taguig

Vacation Leave

Sick Leave

13th Month Pay

Annual Appraisal

Birthday cash gift

Monthly food supplies

HMO upon hire

Job summary

Atlas Group’s HSEQ Systems Administrator role ensures accurate, accessible control of health, safety, environment and quality documentation across the business. You will support ISO 9001, 14001 and 45001 systems, maintain records, and assist in audits and continuous improvement.

The position requires proficiency with SharePoint and Microsoft Office, and the ability to work independently in a remote-enabled environment while coordinating with multiple teams.

Qualifications

• Certificate, Diploma or Degree in Business Administration, Quality, Safety, Compliance or a related discipline.
• Experience with ISO 9001, ISO 14001 and ISO 45001 preferred.
• Proficient in document control and HSEQ administration.
• Experience with SharePoint or equivalent document management systems preferred.

Responsibilities

• Maintain controlled HSEQ documents, forms, templates, procedures and registers with accurate version control and archiving.
• Administer SharePoint and document management systems for easy access and compliance.
• Support ISO 9001, 14001 and 45001 documentation, evidence and compliance registers.
• Assist with internal and external audits, track findings and close actions.
• Monitor document control processes and improve accuracy and accessibility of HSEQ records.
• Ensure current documentation is distributed and retired per procedures.

Skills

Document control

ISO management systems

Attention to detail

Remote work capable

Education

Certificate/Diploma/Degree in Business Admin/Quality/Safety/Compliance

Tools

SharePoint

Microsoft Office

Job description

Job Description

The HSEQ Systems Administrator provides administrative and systems support to the Health, Safety, Environment and Quality function across the Atlas Precast business. The role is responsible for maintaining controlled documentation, compliance records, training and competency registers, accreditation support, audit administration and management system records to support compliance with ISO standards, legislative requirements, client requirements and Atlas Group policies. The position plays a key role in ensuring HSEQ information is accurate, current, readily accessible and maintained in accordance with business requirements.

Values

• Keep it real: We’ve got a no-nonsense approach to how we do business. That means authentic partnerships with customers that build better futures for everyone – not just us.
• Leave the complexity at the door: We’re all about untangling complexity, not building it in. We favour long term impact over short term wins and learn from each other’s mistakes.
• Together we grow: We invest in our people because we care about their futures along with their families. In return we expect honesty, unwavering commitment and having fun.
• Work smart, work safe: We optimize our time, energy, and resources to achieve the best results possible for our customers without compromising on our team's safety.

Job Requirements

What you bring

• Certificate, Diploma or Degree in Business Administration, Quality, Safety, Compliance or a related discipline.
• Previous experience supporting ISO-certified management systems (ISO 9001, ISO 14001 and/or ISO 45001) preferred.
• Demonstrated experience in a document control, compliance or HSEQ administration role.
• Proficient in Microsoft Office Suite; experience using SharePoint or equivalent document management systems preferred.
• Experience operating in a remote work environment, with the ability to work independently and manage competing priorities.

Skills

• Experience in document control, compliance administration, quality systems or HSEQ administration.
• Strong attention to detail and data accuracy, with demonstrated experience maintaining records, registers and controlled documentation.
• Understanding of document management, version control principles and ISO management system requirements.
• Intermediate to advanced Microsoft Office skills, including proficiency in SharePoint or equivalent document management systems.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills with the ability to work effectively in a remote environment.
• Ability to work independently with a proactive approach and continuous improvement mindset

Job Responsibilities

Document Control & Management Systems

• Maintain controlled HSEQ documents, forms, templates, procedures and registers, ensuring accurate version control, distribution and archiving processes are consistently applied across the Group.
• Administer SharePoint and document management systems, ensuring records are readily accessible and maintained in accordance with business, regulatory and client requirements.
• Support the administration of ISO 9001, ISO 14001 and ISO 45001 management systems, maintaining supporting documentation, evidence and compliance registers.
• Assist with internal and external audit preparation, tracking audit findings, corrective actions and close-out requirements to support management system compliance.
• Monitor document control processes across the Group and identify opportunities to improve accuracy, consistency and accessibility of HSEQ records.
• Ensure all controlled documentation is current, correctly distributed and retired in accordance with document control procedures.

Training, Competency & Compliance Administration

• Maintain employee training, competency and licence records, monitoring qualification and certification expiry dates to ensure ongoing workforce compliance.
• Coordinate training documentation, records management and onboarding compliance requirements, ensuring employee records are accurate and up to date.
• Support compliance with client contractual requirements and legislative obligations, maintaining relevant records and supporting evidence.
• Monitor action items arising from compliance activities, audits and management reviews, ensuring timely follow-up and close-out.
• Generate compliance and training reports as required to support management reporting, client submissions and regulatory obligations.
• Maintain records relating to policies, procedures, permits, licences and other compliance documentation across the business.

HSEQ Administration, Reporting & Continuous Improvement

• Maintain incident, inspection, audit and action registers to support HSEQ reporting, performance monitoring and corrective action tracking.
• Assist in the preparation of HSEQ reports, dashboards and data summaries for management review and performance reporting purposes.
• Compile HSEQ data and statistics and support management review reporting requirements in a timely and accurate manner.
• Identify opportunities to improve HSEQ systems, administrative workflows and documentation processes and assist with implementation of agreed improvements.
• Support standardization of HSEQ documentation and reporting practices across the Atlas Group.
• Provide general HSEQ administrative support to the HSEQ team to ensure the effective day-to-day functioning of the function.

Safety & Workplace Compliance

• Ensure personal compliance with health, safety, environmental and quality requirements applicable to the role and workplace at all times.
• Follow Atlas policies, procedures and safe work practices, actively supporting a safe and compliant working environment.
• Participate in safety initiatives, training programs, toolbox talks and reporting activities as required.
• Promote a positive safety culture through accurate and timely administration of HSEQ systems, records and reporting processes.
• Support the identification and reporting of hazards, near misses and non-conformances, ensuring records are accurately maintained and actions followed up.

Job Benefits

• Salary: Open (based on experience and skillsets)
• Work Set-up : onsite @ BGC Taguig
• Vacation Leave/Sick Leave
• Mandatory Government Benefits/13th Month Pay
• Annual Appraisal
• Birthday cash gift
• Monthly food supplies and weekly Friday treats
• HMO upon hire