Operations & Finance Administrator

Infrastructure Design Solutions; Philippines; On-site; PHP 420,000 - 600,000; Full time

Job summary

IDS Limited is an independent consultancy specialising in ICT and telecommunications design. The Operations & Finance Administrator will support Directors and Managers, handling invoices, accounts, and document control across UK-facing projects.

The role requires strong organisational skills, attention to detail, and the ability to multi-task in a fast-paced environment. Hybrid knowledge of admin and finance is desirable.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 1–2 years of accounting experience.
• Proficient in MS Office and accounting software.

Responsibilities

• Prepare and issue invoices to clients; manage accounts receivable.
• Maintain file structures and document control; handle sensitive data compliant with data protection rules.
• Support and manage diaries, timesheets, expenses, travel, and meetings.
• Assist with monthly and yearly closing processes and financial statements.

Skills

English communication

IT skills

MS Office

Education

Bachelor's degree in Accounting/Finance

Tools

Xero

Dext

Expensify

Job description

Operations & Finance Admin - Full time, Permanent, Location: Philippines

IDS Limited is an independent consultancy specialising in ICT and telecommunications technical design. The company provide technical expertise to deliver market leading ICT infrastructure engineering solutions across EMEA.

Job Summary

The Operations & Finance Administrator will be working as part of a dynamic team of infrastructure and structured cabling industry experts on medium/large scale projects. The primary role is to work closely with, and to provide efficient support to the group of company Directors, Operations & Finance Managers, Consultants and External Stakeholders. Delivering exceptional service through maintaining high standards of accuracy, efficiency, quality and timeliness. The ideal candidate will have excellent organisational skills, a keen eye for detail, and the ability to handle multiple administrative tasks simultaneously.

Monday to Friday, 08:30 - 17:00 UK time.

Role & Responsibilities

• Support and maintain company H&S processes i.e. preparation and distribution of company RAMs, PPE and staff training.
• Support and maintain company file structures. Process sensitive and personal data of staff, clients and other such individuals in compliance with applicable data protection rules.
• Support and maintain the management of company documentation in a systematic and organised manner. This involves creating, storing, organising, tracking, and distributing sensitive and personal documents.
• Manage diaries, appointments, timesheets and expenses;
• Book and cancel travel arrangements, hotels, flights, car hire etc.;
• Document control and administrative support on projects;
• Maintain business policies and accreditations as required;
• Coordinate training, events and staff meetings;
• Provide general administration support to staff as required.
• Assist with completion of risk assessments as required;
• Responds to information requests and completes renewal tasks as required;
• Prepare and issue invoices to clients in accordance with contracts and project milestones;
• Track and monitor accounts receivable, ensuring timely payments and proper documentation;
• Record and track internal invoices; Maintain accurate and organized records of all invoices and payment transactions;
• Complete personal and business expenses and associated tasks;
• Maintain accident records and report as required;
• Support the monthly and yearly closing process, including preparation of financial statements and

Skills / Qualifications / Experience:

• Bachelor's degree in Accounting, Finance, or a related field
• Minimum 1-2 years of accounting experience
• Excellent communication skills in English
• Competent IT skills;
• Proficiency in MS office (Excel/Word/PowerPoint);
• Excellent communication and interpersonal abilities;
• Self-motivated with highly accurate administration and organisational skills;
• Ability to multitask and prioritize tasks effectively in a fast-paced environment;
• Great attention to detail and understanding of quality control;
• Independent thinker and decision maker, proactive in their approach to complete tasks;
• Works on own initiative, with a positive can-do attitude;
• A team player with a real willingness to help others;
• Takes ownership and pride in their work;
• A genuine desire to learn new skills.
• Previous experience of working in the Telecommunications/Construction industry.
• Experience using accounting softwares like Xero, Dext, Expensify.