Business Development Assistant

RRJ; Rizal; On-site; PHP 279,000 - 502,000; Full time

Job summary

RRJ in the Philippines is seeking a contract management professional to oversee store lease agreements, negotiations, and documentation. You will process contracts, prepare renewals, and coordinate sign-offs with management and notaries.

The role emphasizes monitoring renewal timelines, tracking expiration dates, and reporting on rental concessions and financial impact. You will liaise with lessors and internal teams to keep store agreements current and compliant, while maintaining organized

Responsibilities

• Process all existing contracts and new agreements, ensuring documentation is complete, accurate, and aligned with company requirements.
• Assist in negotiations related to contract renewals, addressing concerns such as rental discounts, escalations, and penalty waivers to secure favorable terms.
• Prepare contracts for signature and ensure that all necessary approvals are obtained before submitting contracts for notarization.
• Monitor contract timelines to ensure renewals are completed on time and terms are favorable for the company.
• Proactively track contract expiration dates and initiate renewal processes well in advance to avoid lapses in lease agreements.
• Ensure timely processing of renewals and follow up with management and lessors as needed.
• Increase the number of processed renewals by working closely with lessors to expedite negotiations and finalizations.
• Inform the immediate supervisor regularly about the status of contracts, including any potential issues, opportunities for rental discounts, and overall store productivity.
• Prepare reports on contract renewals, negotiations, and the financial impact of rental concessions for management review.
• Coordinate with internal teams to ensure they are updated on contract statuses and any changes to store agreements.
• Conduct evaluations and analysis of lease agreements to ensure they are cost-effective and aligned with business goals.
• Analyze store productivity in relation to rental terms and provide management with regular updates on performance.
• Recommend adjustments to lease terms and provide management with regular updates on performance.
• Prepare contracts for signing by the authorized parties, ensuring all terms and conditions are correct.
• Facilitate the notarization process to ensure all documents are legally binding and properly executed.
• Maintain organized records of all signed and notarized contracts for easy retrieval and auditing purposes.
• Seek necessary approvals from management for any requests related to contract terms, including rental discounts and penalty waivers.
• Liaise with lessors and internal departments to ensure all contract-related requests are processed in a timely manner.
• Follow up on pending approvals to avoid delays in processing contracts and renewals.
• Support in administrative tasks such as preparing formal letters, memos, and coordination with external.
• Perform other tasks as maybe assigned from time to time.

Job description

DUTIES & RESPONSIBILITIES

1. Contract Management and Negotiation

• Process all existing contracts and new agreements, ensuring that all documentation is complete, accurate, and aligned with company requirements.
• Assist in negotiations related to contract renewals, addressing concerns such as rental discounts, escalations, and penalty waivers to secure favorable terms.
• Prepare contracts for signature and ensure that all necessary approvals are obtained before submitting contracts for notarization.

2. Contract Monitoring and Renewals

• Monitor contract timelines to ensure renewals are completed on time and terms are favorable for the company.
• Proactively track contract expiration dates and initiate renewal processes well in advance to avoid any lapses in lease agreements.
• Ensure timely processing f renewals and follow up with management and lessors as needed.
• Increase the number of processed renewals by working closely with lessors to expedite negotiations and finalizations.

3. Communication and Reporting

• Inform the immediate supervisor regularly about the status of contracts, including any potential issues, opportunities for rental discounts, and overall store productivity.
• Prepare reports on contract renewals, negotiations, and the financial impact of rental concessions for management review.
• Coordinate with internal teams to ensure they are updated on contract statuses and any changes to store agreements.

4. Evaluation and Analysis

• Conduct evaluations and analysis of lease agreements to ensure they are cost-effective and aligned with business goals.
• Analyze store productivity in relation to rental terms and provide management with regular updates on performance.
• Recommend adjustments to lease terms and provide management with regular updates on performance.

5. Documentation Preparation and Notarization

• Prepare contracts for signing by the authorized parties, ensuring all terms and conditions are correct.
• Facilitate the notarization process to ensure all documents are legally binding and properly executed.
• Maintain organized records of all signed and notarized contracts for easy retrieval and auditing purposes.

6. Approval and Coordination

• Seek necessary approvals from management for any requests related to contract terms, including rental discounts and penalty waivers.
• Liaise with lessors and internal departments to ensure all contract-related requests are processed in a timely manner.
• Follow up on pending approvals to avoid delays in processing contracts and renewals.

7. Others

• Support in administrative tasks such as preparing formal letters, memos, and coordination with external.
• Perform other tasks as maybe assigned from time to time.