Building Operations Administrative Coordinator

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 201,000 - 312,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks an Administrative Assistant to support the Building Management Office in Cebu, Philippines. The role involves handling administrative tasks, documentation, coordination with tenants and service providers, and maintaining accurate records to ensure smooth day-to-day operations.

The position requires strong organizational skills, attention to confidentiality, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Administrative and clerical support to the Property/Building Manager or Engineering Team.

Responsibilities

• Provide administrative and clerical support to the Property/Building Manager and Engineering Team.
• Receive, prepare, file, and maintain building documents, reports, correspondence, permits, contracts, and records.
• Assist in preparing memoranda, circulars, notices, meeting minutes, reports, and presentations.
• Maintain and update tenant, contractor, supplier, and service provider records.
• Coordinate with tenants regarding announcements, maintenance, inspections, and other matters.
• Process work permits, gate passes, access requests, and contractor documentation.
• Prepare purchase requests, RFQs, canvass sheets, and purchase orders.
• Monitor utilities and operating expenses; maintain filing systems for documents.

Job description

Jones Lang LaSalle Incorporated seeks an Administrative Assistant to support the Building Management Office in Cebu, Philippines. The role involves handling administrative tasks, documentation, coordination with tenants and service providers, and maintaining accurate records to ensure smooth day-to-day operations.

The position requires strong organizational skills, attention to confidentiality, and the ability to manage multiple tasks in a fast-paced environment.