Lead Administrative & Operations Coordinator

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 446,000 - 714,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Lead – Administrative Support to provide comprehensive administrative services and keep our office operations running smoothly. You will coordinate with multiple teams, onboard staff, manage vendors, and handle documentation with a high level of accuracy and professionalism.

The role requires strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Proven experience in an administrative support role.
• Proficient in common workplace software (Microsoft Office, etc.).
• Subject Matter Expert in government rules and regulations affecting workplace operations (PEZA, BOI, city ordinances).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and decision-making skills.
• Proactive and resourceful in task completion.
• Ability to work both independently and in a team.
• Professional demeanor with ability to interact with people at all levels.

Responsibilities

• Provide comprehensive administrative support to ensure smooth office operations.
• Coordinate with teams and stakeholders to ensure effective communication and task coordination.
• Onboard newly hired employees including IT setup and required documentation.
• Manage vendor correspondence, schedule appointments and book meeting rooms.
• Prepare and distribute correspondence, memos, and reports.
• Maintain filing systems and document storage.
• Coordinate meeting and event logistics and documentation.
• Track office expenses and budget adherence.
• Serve as point of contact for internal and external inquiries.
• Develop and maintain standard operating procedures; identify process improvements.

Skills

Administrative support

Microsoft Office

Communication skills

Organizational skills

Tools

Microsoft Office Suite

Job description

Jones Lang LaSalle Incorporated is seeking a Lead – Administrative Support to provide comprehensive administrative services and keep our office operations running smoothly. You will coordinate with multiple teams, onboard staff, manage vendors, and handle documentation with a high level of accuracy and professionalism.

The role requires strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.