Building Area Officer (SMDC Light Mall)

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a Property/Facilities Manager to supervise maintenance, housekeeping, and tenant relations for a commercial area in the Philippines. You will coordinate with property managers, handle accounts, ensure safety and cleanliness, and supervise contractors to meet company standards.

The role requires at least 2 years in property-related settings, a college degree, and strong Microsoft Office skills. Flexibility in schedule is preferred and independent work is expected.

Qualifications

• At least 2 years experience in property, hotel, or restaurant setting, property management, or tenant relations.
• Technical or engineering background is a plus.
• College graduate (preferably HRM, management or engineering course).
• Knowledgeable in Microsoft applications, good in oral and written skills.
• Can perform with minimum supervision.
• Willing to work on flexible schedule.

Responsibilities

• Oversee housekeeping and sanitation of the property, scheduling and confirming activities for all non-leasable areas.
• Conduct physical and visual checks on building facilities and manage facility upkeep.
• Perform safety audits and act as Safety Officer to ensure tenant and customer safety.
• Coordinate with LGU for events and manage reports to third-party contractors.
• Monitor utilities consumption and liaise with agencies on updates and timekeeping.
• Supervise agency personnel and ensure quality of work; manage the property’s social media page.

Skills

Oral and written communication

Independent / self-motivated

Education

College degree (HRM/Management/Engineering)

Tools

Microsoft Office

Job description

Job Description:

Supervise maintenance services to ensure the proper upkeep of the commercial area, including its amenities, utilities and equipment; Undertake activities that relate with tenancy such as house rules and accounts management; and, interact with stakeholders including property managers and residents, in accordance with company standards of safety, cleanliness and orderliness for the purpose of achieving company objectives.

Qualifications:

• At least 2 years experience in property, hotel, or restaurant setting, property management, or tenant relations.
• Technical or engineering background is a plus.
• College graduate (preferably HRM, management or engineering course)
• Knowledgeable in Microsoft applications, good in oral and written skills
• Can perform with minimum supervision
• Willing to work on flexible schedule

Roles and Responsibilities:

COMMERCIAL AREA MANAGEMENT

• Housekeeping & sanitation of the property by scheduling, arranging and confirming the implementation of housekeeping activities of the entire property; primarily, common areas, perimeter, administrative office, employee and customer facility, engineering facility and other non-leasable areas.
• Facility management of building premises by conducting physical and visual checks on the condition of the building facilities.
• Safety and security by performing safety audits according to property safety standards, ensuring safety of the customer and tenants and acts as the Safety Officer of the commercial area.
• Coordination and compliance with LGU on possible events requested inside the property and complying on requirement and reports needed by third party contractor (BDOI, etc).
• To check, monitor and study utilities consumption of tenants.
• Agency personnel supervision by meeting with agencies regarding property updates and concern; Review Agency work schedule and overtime time keeping forms; Ensure quality work is being rendered by the agencies
• Handling the Facebook page of the assigned property / commercial property

TENANT RELATIONS (COMMERCIAL AREA)

• Construction management by conducting of precon meeting and do turnover of area; ensure timely submission and processing of pre-con requirements; Check construction progress of tenants; Conduct inspections and ensure compliance to construction guidelines
• Pre-opening management by conducting house rules meeting; ensure submission of pre-opening requirements
• Accounts management by running monthly AUR; Collection of accounts and monitoring; Implement cashier posting, if needed; and, Endorsement of accounts to Leasing or Legal for collection, if needed.
• Billing management by encoding and billing of chilled water charges and oversee timely billing and encoding of other charges
• Oversee compliance of tenants for POS and CCTV installations, etc) and ensure Property housekeeping standards are met
• Attend to operational concerns of tenants with the commercial area
• Ensure smooth egress for tenants