Building Administrator

Frontier Dental Products Corporation; Makati; On-site; PHP 335,000 - 513,000; Full time

Job summary

Frontier Dental Products Corporation in Makati, Philippines, is seeking a Building Administrator to oversee daily building operations, maintenance, and administration. This role ensures a safe, well-maintained facility and coordinates with tenants, contractors, and management to meet regulatory and company requirements.

You will organize building records, prepare reports, manage supplies, and act as the main point of contact for tenants, ensuring timely resolution of issues and smooth

Qualifications

• Bachelor's degree in facilities management, property management, or engineering.
• 2–3 years of experience in building administration or property management.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Knowledge of building maintenance systems and safety regulations is an advantage.
• Proficient in Microsoft Office and basic reporting tools.
• Detail-oriented with good time management and multitasking.

Responsibilities

• Maintain and organize building records, contracts, permits, and tenant files
• Prepare reports, memos, and correspondence related to building operations
• Monitor and manage office supplies and administrative needs of the building
• Serve as the primary point of contact for tenants' concerns, requests, and inquiries
• Ensure timely resolution of tenant issues and complaints
• Assist in lease documentation, move-ins, and move-outs
• Coordinate daily building operations including housekeeping, security, and maintenance
• Conduct regular inspections of the premises to ensure cleanliness and safety standards
• Schedule and supervise preventive and corrective maintenance activities
• Liaise with contractors, suppliers, and service providers

Skills

Organizational skills

Administrative skills

Communication skills

Interpersonal skills

Problem solving

Customer service

Attention to detail

Time management

Multitasking

Education

Bachelor's degree in Facilities & Management, Property Management, Engineering

Tools

Microsoft Office

Reporting tools

Job description

About the role

The Building Administrator is responsible for overseeing the daily operations, maintenance, and administrative functions of the building. This role ensures that the property is well-maintained, safe, and compliant with company policies and government regulations, while also providing administrative support and coordinating with tenants, contractors, and management.

Key responsibilities

• Maintain and organize building records, contracts, permits, and tenant files
• Prepare reports, memos, and correspondence related to building operations
• Monitor and manage office supplies and administrative needs of the building
• Serve as the primary point of contact for tenants' concerns, requests, and inquiries
• Ensure timely resolution of tenant issues and complaints
• Assist in lease documentation, move-ins, and move-outs
• Coordinate daily building operations including housekeeping, security, and maintenance
• Conduct regular inspections of the premises to ensure cleanliness and safety standards
• Schedule and supervise preventive and corrective maintenance activities
• Liaise with contractors, suppliers, and service providers

About you

• Bachelor's degree in Facilities & Management, Property Management, Engineering.
• At least 2–3 years of experience in building administration, property management, leasing etc.
• Strong organizational and administrative skills
• Good communication and interpersonal skills
• Knowledge of building maintenance systems and safety regulations is an advantage
• Proficient in Microsoft Office and basic reporting tools
• Problem-solving and decision-making ability
• Customer service orientation
• Attention to detail
• Time management and multitasking capability