Building Admin Assistant

One Commerce (Int'l.) Corporation; Las Piñas; On-site; PHP 167,000 - 279,000; Full time

Job summary

One Commerce (Int'l.) Corporation is seeking a Building Admin Assistant to provide administrative and operational support in the day-to-day management of building facilities. The role involves assisting in purchasing, payment processing, records management, handling employee requests, and coordinating building-related activities.

Key qualifications include a Bachelor's/College degree in Business Administration, Property Management, or Office Administration; fresh graduates are welcome; 0–1 year

Qualifications

• Bachelor's/College degree in Business Administration, Property Management, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• 0–1 year of relevant experience is an advantage.
• Proficient in Microsoft Office applications.
• Good written and verbal communication skills.
• Organized, detail-oriented, and able to handle multiple tasks.
• Willing to work 6 days a week.
• Willing to work onsite.

Responsibilities

• Prepare and process building material purchases through NAV, from RFP to PO and payment processing.
• Receive and process power, water, utility, and other payment requests through NAV.
• Encode, organize, and maintain building administration and records management documents.
• Receive and cascade job orders and building-related requests from employees to the concerned personnel.
• Assist in coordinating building and departmental requirements and follow up on pending requests.
• Assist in departmental meetings, including room reservations and meal arrangements.
• Prepare meeting minutes during Operations Reporting meetings.
• Maintain proper filing and documentation of building-related records and transactions.
• Provide general administrative support for building operations.
• Perform other related administrative tasks as assigned.

Skills

Microsoft Office

Communication

Organizational skills

Multitasking

Education

Bachelor's/College Degree

Tools

NAV

Job description

Job Description

We are looking for a Building Admin Assistant to provide administrative and operational support in the day-to-day management of building facilities. The role will assist in purchasing, payment processing, records management, employee requests, and coordination of building-related activities.

Key Responsibilities

• Prepare and process building material purchases through NAV, from Request for Purchase (RFP), canvassing, Purchase Order (PO), payment processing, up to material withdrawal.

• Receive and process power, water, utility, and other payment requests through NAV.

• Encode, organize, and maintain building administration and records management documents.

• Receive and cascade job orders and building-related requests from employees to the concerned personnel or department.

• Assist in coordinating building and departmental requirements and follow up on pending requests.

• Assist in departmental meetings, including room reservations and meal arrangements.

• Prepare meeting minutes, particularly during Operations Reporting meetings.

• Maintain proper filing and documentation of building-related records and transactions.

• Provide general administrative support for building operations.

• Perform other related administrative tasks that may be assigned from time to time.

Qualifications

• Bachelor's/College Degree in Business Administration, Property Management, Office Administration, or a related field.

• Fresh graduates are welcome to apply.

• With 0–1 year of relevant experience is an advantage.

• Proficient in Microsoft Office applications.

• Good written and verbal communication skills.

• Organized, detail-oriented, and able to handle multiple tasks.

• Willing to work 6 days a week.

• Willing to work onsite.