Building Administration Officer

iOPEX Technologies; Montalban; On-site; PHP 360,000 - 600,000; Full time

Job summary

iOPEX Technologies is seeking a Facilities/Building Administrator to process licenses and ensure compliance with government regulations in Quezon City, Philippines. The role includes coordinating with agencies, managing tenant relations, and overseeing inspections and maintenance to ensure operational efficiency.

The ideal candidate holds a Business Administration-related degree and has at least 2 years of experience in building administration.

Qualifications

• Graduate of Business Administration or any related course.
• At least 2 years of work experience in building administration or a related field.

Responsibilities

• Process and monitor licenses, permits, and other government-related documentation to ensure compliance.
• Ensure adherence to building regulations and safety standards, coordinating with relevant agencies when necessary.
• Oversee building inspections and schedule preventive maintenance to prevent costly repairs and ensure operational efficiency.
• Negotiate contracts with vendors and service providers, including maintenance and repair contractors, security services, and cleaning companies.
• Manage tenant relations, including leasing, rent collection, and addressing tenant inquiries and concerns.
• Coordinate move-in and move-out procedures for tenants, ensuring a smooth transition and proper documentation.
• Prepare reports on occupancy rates, tenant concerns, maintenance activities, and budget allocations for management review.
• Respond to emergency situations such as power outages, floods, or other incidents, coordinating appropriate actions to minimize damage or disruption.

Skills

Regulatory compliance

Coordination

Vendor management

Budget monitoring

Education

Bachelor's degree in Business Administration or related

Job description

• Process and monitor licenses, permits, and other government-related documentation to ensure compliance.
• Ensure adherence to building regulations and safety standards, coordinating with relevant agencies when necessary.

Regulatory Compliance & Documentation

• Process and monitor licenses, permits, and other government-related documentation to ensure compliance.
• Ensure adherence to building regulations and safety standards, coordinating with relevant agencies when necessary.

Building & Facility Maintenance

• Oversee building inspections and schedule preventive maintenance to prevent costly repairs and ensure operational efficiency.
• Negotiate contracts with vendors and service providers, including maintenance and repair contractors, security services, and cleaning companies.

Tenant Management & Relations

• Manage tenant relations, including leasing, rent collection, and addressing tenant inquiries and concerns.
• Coordinate move-in and move-out procedures for tenants, ensuring a smooth transition and proper documentation.

Monitoring & Reporting

• Prepare reports on occupancy rates, tenant concerns, maintenance activities, and budget allocations for management review.

Emergency Preparedness & Response

• Respond to emergency situations such as power outages, floods, or other incidents, coordinating appropriate actions to minimize damage or disruption
• Graduate of Business Administration or any related course.
• At least 2 years of work experience in building administration or a related field.
• Must be willing to work in Quezon City.
• Full-time position available.