Building Administration Officer

Quinstelle Corporation; Rizal; On-site; PHP 360,000 - 480,000; Full time

Job summary

A property management firm is seeking a Building Administrator. Responsibilities include managing regulatory compliance, overseeing maintenance operations, and handling tenant relations. The ideal candidate should have a degree in Business Administration and at least 2 years of relevant experience, along with strong communication skills. This is a full-time position located in Quezon City.

Qualifications

• Must have at least 2 years of experience in building administration or related field.
• Strong communication and negotiation skills required.
• Willingness to work in Quezon City.
• Full-time position available.

Responsibilities

• Process and monitor licenses and documentation for compliance.
• Oversee building inspections and maintenance scheduling.
• Manage tenant relations and rent collection.
• Prepare occupancy and maintenance reports.
• Respond to emergency situations effectively.

Skills

Regulatory compliance management

Tenant relations

Building maintenance oversight

Emergency response coordination

Education

Graduate of Business Administration or related course

Job description

Regulatory Compliance & Documentation

• Process and monitor licenses, permits, and other government-related documentation to ensure compliance.
• Ensure adherence to building regulations and safety standards, coordinating with relevant agencies when necessary.

Building & Facility Maintenance

• Oversee building inspections and schedule preventive maintenance to prevent costly repairs and ensure operational efficiency.
• Negotiate contracts with vendors and service providers, including maintenance and repair contractors, security services, and cleaning companies.

Tenant Management & Relations

• Manage tenant relations, including leasing, rent collection, and addressing tenant inquiries and concerns.
• Coordinate move-in and move-out procedures for tenants, ensuring a smooth transition and proper documentation.

Monitoring & Reporting

• Prepare reports on occupancy rates, tenant concerns, maintenance activities, and budget allocations for management review.

Emergency Preparedness & Response

• Respond to emergency situations such as power outages, floods, or other incidents, coordinating appropriate actions to minimize damage or disruption.

Qualifications

• Graduate of Business Administration or any related course.
• At least 2 years of work experience in building administration or a related field.
• Must be willing to work in Quezon City.
• Full-time position available.