Building Admin Assistant

Safari Rent-A-Car, Inc.; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Safari Rent-A-Car, Inc. in the Philippines is seeking a facilities coordinator to assist in the day-to-day administration and operation of the head office building and facilities.

You will coordinate preventive and corrective maintenance with contractors, monitor building systems, and maintain detailed records of schedules, inspections, and service reports. The role also involves assisting with vendor performance, conducting safety inspections, and supporting health, safety, and emergency

Qualifications

• Bachelor's degree or equivalent in business/admin or facilities field.
• Proficiency with Microsoft Office suite (Word/Excel/PowerPoint/Outlook).
• Experience in facility/property management or admin support is advantageous.
• Knowledge of building operations and safety standards preferred.

Responsibilities

• Coordinate preventive and corrective maintenance with contractors and service providers.
• Monitor building systems and report maintenance issues for timely resolution.
• Maintain records of schedules, work orders, inspections, contracts, permits, and service reports.
• Assist in monitoring vendor performance to ensure service agreement compliance.
• Conduct regular facility inspections and report safety concerns.
• Support health, safety, and emergency procedures implementation.
• Coordinate housekeeping, security, landscaping, waste management, and facility services.
• Assist in monitoring inventory of office and maintenance supplies and coordinate replenishment.
• Support budget monitoring by tracking facility-related expenses and invoices.
• Ensure compliance with company policies, local regulations, and environmental standards.

Skills

MS Office

Administrative support

Coordination

Education

Bachelor's degree in business administration, Facility Management, Property Management, Engineering, or related field

Job description

About the role

Assist in the day-to-day administration and operation of Safari Rent a Car, Inc. head office building and facilities.

Key responsibilities

• Coordinate preventive and corrective maintenance activities with contractors and service providers

• Monitor building systems and report maintenance issues for timely resolution

• Maintain records of maintenance schedules, work orders, inspections, contracts, permits, and service reports

• Assist in monitoring vendor and contractor performance to ensure compliance with service agreements

• Conduct regular facility inspections and report any maintenance, housekeeping, or safety concerns

• Support the implementation of health, safety, and emergency procedures

• Coordinate housekeeping, security, landscaping, waste management, and other facility support services

• Assist in monitoring inventory of office, maintenance, and janitorial supplies and coordinate replenishment when needed

• Support budget monitoring by tracking facility-related expenses and processing invoices

• Ensure compliance with company policies, local building regulations, and environmental standards

About you

• Bachelor's degree in business administration, Facility Management, Property Management, Engineering, or a related field

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Previous experience in facility management, property management, building administration, or administrative support is an advantage

• Knowledge of basic building maintenance and facility operations is preferred

• Familiarity with occupational health and safety standards is an advantage

• Familiarity with government permits and their application and renewal are preferred