Building Admin Assistant

Safari Rent-A-Car, Inc.; Makati; On-site; PHP 300,000 - 600,000; Full time

Job summary

Safari Rent-A-Car, Inc. in Makati is seeking a diligent Facilities Administrator to support day-to-day administration and operation of the head office building and facilities.

You will coordinate preventive and corrective maintenance with contractors, monitor building systems, and prepare reports to ensure timely resolution and compliance with safety standards. Strong MS Office skills and a related degree are required.

Qualifications

• Bachelor's degree in business administration, Facility Management, Property Management, Engineering, or a related field.
• Previous experience in facility management, property management, building administration, or administrative support is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Knowledge of basic building maintenance and facility operations is preferred.
• Familiarity with occupational health and safety standards is an advantage.
• Familiarity with government permits and their application and renewal is preferred.

Responsibilities

• Assist in the day-to-day administration and operation of Safari Rent a Car, Inc. head office building and facilities.
• Coordinate preventive and corrective maintenance activities with contractors and service providers.
• Monitor building systems and report maintenance issues for timely resolution.
• Maintain records of maintenance schedules, work orders, inspections, contracts, permits, and service reports.
• Assist in monitoring vendor and contractor performance to ensure compliance with service agreements.
• Conduct regular facility inspections and report any maintenance, housekeeping, or safety concerns.
• Support the implementation of health, safety, and emergency procedures.
• Coordinate housekeeping, security, landscaping, waste management, and other facility support services.
• Assist in monitoring inventory of office, maintenance, and janitorial supplies and coordinate replenishment when needed.
• Prepare reports, correspondence, meeting minutes, and other administrative documents.
• Support budget monitoring by tracking facility-related expenses and processing invoices.
• Assist in organizing building events, meetings, and tenant communications when required.
• Ensure compliance with company policies, local building regulations, and environmental standards.
• Perform other administrative and facility management duties as assigned.

Education

Bachelor's degree in business administration, Facility Management, Property Management, Engineering, or a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Duties and Responsibilities:

• Assist in the day-to-day administration and operation of Safari Rent a Car, Inc. head office building and facilities.




• Coordinate preventive and corrective maintenance activities with contractors and service providers.




• Monitor building systems and report maintenance issues for timely resolution.




• Maintain records of maintenance schedules, work orders, inspections, contracts, permits, and service reports.




• Assist in monitoring vendor and contractor performance to ensure compliance with service agreements.




• Conduct regular facility inspections and report any maintenance, housekeeping, or safety concerns.




• Support the implementation of health, safety, and emergency procedures.




• Coordinate housekeeping, security, landscaping, waste management, and other facility support services.




• Assist in monitoring inventory of office, maintenance, and janitorial supplies and coordinate replenishment when needed.




• Prepare reports, correspondence, meeting minutes, and other administrative documents.




• Support budget monitoring by tracking facility-related expenses and processing invoices.




• Assist in organizing building events, meetings, and tenant communications when required.




• Ensure compliance with company policies, local building regulations, and environmental standards.




• Perform other administrative and facility management duties as assigned.

Job Qualifications:

• Bachelor's degree in business administration, Facility Management, Property Management, Engineering, or a related field.




• Previous experience in facility management, property management, building administration, or administrative support is an advantage.




• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).




• Knowledge of basic building maintenance and facility operations is preferred.




• Familiarity with occupational health and safety standards is an advantage.




• Familiarity with government permits and their application and renewal is preferred.