Billing & Project Coordination Specialist (Remote)

Wimmer Solutions Philippines; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Wimmer Solutions Philippines is seeking an Operations Support Coordinator to assist project operations through billing, invoicing, and document control in a remote role. The successful candidate will work with OPEs and internal teams to ensure billing requirements are met, invoices processed accurately, and project documentation is complete.

The role requires strong Excel skills (Pivot Tables, VLOOKUP), attention to detail, and the ability to manage multiple priorities in a fast-paced telecom

Qualifications

• 3–5 years of experience in Project Coordination.
• Strong billing and invoice processing experience.
• Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP).
• Experience with project invoice tracking and billing documentation.
• Excellent communication and organizational skills.

Responsibilities

• Use Microsoft Excel to identify jobs ready for billing by filtering and analyzing reports.
• Track project invoices and monitor billing status.
• Verify supporting documentation against internal systems and client requirements.
• Create maps and compile billing backup documentation using Autodesk when needed.
• Submit invoices through internal and client systems.
• Upload job attachments, designs, as-builts, permits, and job-related emails into Remedy and P2.
• Review issuance packages to ensure all required documentation is complete and accurate.
• Review closeout packages to verify jobs meet client specifications for completion.
• Maintain project tracking and communicate risks or issues affecting project timelines.
• Assist in preparing job closeout packages.
• Lead daily huddles to review project pipelines and job status.
• Assist in training and coaching Level 1 and Level 2 Construction Support Specialists.
• Participate in client meetings to review project status and communicate potential project risks.
• Collaborate with cross-functional teams to support successful project delivery.

Skills

Project coordination

Billing experience

Excel skills

Attention to detail

Tools

Microsoft Excel

Oracle

Remedy

P2/Sphere

Autodesk

Job description

Wimmer Solutions Philippines is seeking an Operations Support Coordinator to assist project operations through billing, invoicing, and document control in a remote role. The successful candidate will work with OPEs and internal teams to ensure billing requirements are met, invoices processed accurately, and project documentation is complete.

The role requires strong Excel skills (Pivot Tables, VLOOKUP), attention to detail, and the ability to manage multiple priorities in a fast-paced telecom