Billing and Invoicing Specialist

vamasters, Inc.; Lucena; On-site; PHP 300,000 - 420,000; Full time

Job summary

vamasters, Inc. is seeking a detail-oriented Bookkeeping Specialist to own billing and day-to-day financial records. You will manage customer invoicing, track payments, and keep books accurate and up to date.

The ideal candidate is organized, dependable, and able to bring structure to our financial processes. Proficiency with QuickBooks, Xero, or Zoho Books and strong spreadsheet skills are essential. This role offers opportunity for growth within a growing business in the Philippines.

Qualifications

• Must have proven experience in bookkeeping, billing, or accounts receivable.
• Proficiency with QuickBooks, Xero, or Zoho Books.
• Strong working knowledge of Excel or Google Sheets.

Responsibilities

• Prepare and send accurate customer invoices on time
• Track incoming payments and keep accounts receivable records current
• Follow up in writing on outstanding and overdue invoices
• Record daily financial transactions, including income and expenses
• Reconcile bank and credit card accounts on a regular basis
• Keep financial documents, receipts, and billing records organized
• Set up and improve bookkeeping and billing workflows in our accounting system
• Prepare simple financial summaries and reports for management review
• Flag discrepancies, unpaid balances, or billing issues promptly
• Help with related administrative tasks as needed

Skills

Bookkeeping

Accounts receivable

Excel

Google Sheets

Attention to detail

Strong communication

High accuracy

Tools

QuickBooks

Xero

Zoho Books

Job description

Job Summary

We're in pursuit of a detail-oriented Bookkeeping Specialist to own our billing and day-to-day financial records. You'll manage customer invoicing, track payments, and keep our books accurate and up to date. You'll be a great fit if you're organized, dependable, and able to bring structure to our financial processes.

Key Responsibilities

• Prepare and send accurate customer invoices on time
• Track incoming payments and keep accounts receivable records current
• Follow up in writing on outstanding and overdue invoices
• Record daily financial transactions, including income and expenses
• Reconcile bank and credit card accounts on a regular basis
• Keep financial documents, receipts, and billing records organized
• Set up and improve bookkeeping and billing workflows in our accounting system
• Prepare simple financial summaries and reports for management review
• Flag discrepancies, unpaid balances, or billing issues promptly
• Help with related administrative tasks as needed

Mandatory Skills

• Proven experience in bookkeeping, billing, or accounts receivable
• Proficiency in accounting software such as QuickBooks, Xero, or Zoho Books
• Strong working knowledge of Excel or Google Sheets
• Solid understanding of basic accounting principles and bank reconciliation
• High level of accuracy and attention to financial detail
• Careful, organized, and able to work solo
• Strong written and verbal communication skills

Preferred Skills

• Experience with Zoho Books or the wider Zoho ecosystem
• Experience setting up bookkeeping or invoicing systems from scratch
• Background supporting small businesses or service-based companies
• Familiarity with CRM tools and how they connect to billing
• Basic knowledge of payroll processing
• Ability to handle general administrative tasks alongside bookkeeping duties

Why Join Us

This is a chance to become a trusted part of a growing business and shape how our finances run. You'll have the independence to organize and improve our processes, with room to take on more responsibility over time. If you take pride in clean books and reliable work, we'd love to hear from you.