Billing and Invoicing Specialist

vamasters, Inc.; Isabela; On-site; PHP 167,000 - 279,000; Full time

Job summary

Vamasters, Inc. in the Philippines is seeking a detail-oriented Bookkeeping Specialist to own billing and day-to-day financial records.

You will handle customer invoicing, monitor payments, and keep our books accurate and current, with a focus on structure and reliability. The role requires strong experience in bookkeeping or accounts receivable, proficiency with QuickBooks, Xero, or Zoho Books, and solid Excel or Google Sheets skills.

Qualifications

• Solid experience in bookkeeping, billing, or accounts receivable.
• Proficient in accounting software such as QuickBooks, Xero, or Zoho Books.
• Strong working knowledge of Excel or Google Sheets.

Responsibilities

• Create and send accurate customer invoices on time.
• Monitor incoming payments and keep accounts receivable records current.
• Chase outstanding and overdue invoices through written follow-up.
• Log daily financial transactions, including income and expenses.
• Reconcile bank and credit card accounts on a set schedule.
• Keep financial documents, receipts, and billing records organized.
• Build and refine bookkeeping and billing workflows in our accounting system.
• Produce simple financial summaries and reports for management review.
• Raise discrepancies, unpaid balances, or billing issues without delay.
• Help with related administrative tasks as needed.

Skills

Bookkeeping

Accounts receivable

Invoicing

Excel/Google Sheets

Communication

Independent work

Tools

QuickBooks

Xero

Zoho Books

Job description

Job Summary:

We're opening a spot for a detail-oriented Bookkeeping Specialist to own our billing and day-to-day financial records. You'll look after customer invoicing, monitor payments, and keep our books accurate and current. We'd love someone organized and dependable who can bring structure to our financial processes.

Key Responsibilities:

• Create and send accurate customer invoices on time

• Monitor incoming payments and keep accounts receivable records current

• Chase outstanding and overdue invoices through written follow-up

• Log daily financial transactions, including income and expenses

• Reconcile bank and credit card accounts on a set schedule

• Keep financial documents, receipts, and billing records organized

• Build and refine bookkeeping and billing workflows in our accounting system

• Produce simple financial summaries and reports for management review

• Raise discrepancies, unpaid balances, or billing issues without delay

• Help with related administrative tasks as needed

Mandatory Skills:

• Solid experience in bookkeeping, billing, or accounts receivable

• Skilled in accounting software such as QuickBooks, Xero, or Zoho Books

• Strong working knowledge of Excel or Google Sheets

• Firm understanding of basic accounting principles and bank reconciliation

• High accuracy and close attention to financial detail

• Thorough, trustworthy, and able to run independently

• Strong written and verbal communication skills

Preferred Skills:

• Background with Zoho Books or the broader Zoho ecosystem

• Experience building bookkeeping or invoicing systems from the ground up

• Experience supporting small businesses or service-based companies

• Knowledge of CRM tools and how they tie into billing

• Basic understanding of payroll processing

• Ability to take on general administrative tasks alongside bookkeeping duties

Why Join Us:

This is an opportunity to become a trusted part of a growing business and shape how our finances run. You'll have the independence to organize and improve our processes, plus room to take on more over time. If you take pride in tidy books and dependable work, we'd be happy to hear from you.