Bookkeeping Specialist

vamasters, Inc.; Silay; On-site; PHP 240,000 - 360,000; Full time

Job summary

vamasters, Inc. is seeking a detail-oriented Bookkeeping Specialist to manage billing and day-to-day financial records. You will handle customer invoicing, track payments, and keep books accurate and current, bringing structure to financial processes.

The ideal candidate will have proven experience in bookkeeping and accounts receivable, plus proficiency in QuickBooks, Xero, or Zoho Books. Strong Excel/Sheets skills and a keen eye for detail are essential.

Qualifications

• Proven bookkeeping, billing, or accounts receivable experience.
• Proficiency with QuickBooks, Xero, or Zoho Books.
• Strong Excel or Google Sheets skills.
• Solid understanding of basic accounting principles and bank reconciliation.
• High accuracy and attention to financial detail.
• Dependable, careful, and able to work unsupervised.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and send accurate customer invoices on schedule
• Track incoming payments and keep accounts receivable records up to date
• Follow up in writing on outstanding and overdue invoices
• Record daily financial transactions, including income and expenses
• Reconcile bank and credit card accounts regularly
• Organize and maintain financial documents, receipts, and billing records
• Set up and improve bookkeeping and billing workflows in our accounting system
• Put together simple financial summaries and reports for management review
• Flag discrepancies, unpaid balances, or billing issues promptly
• Support related administrative tasks as needed

Skills

Bookkeeping

Accounts Receivable

Invoicing

Excel/Sheets

Bank Reconciliation

Attention to Detail

Independent Worker

Communication Skills

Tools

QuickBooks

Xero

Zoho Books

Job description

Job Summary:
We're on the hunt for a detail-oriented Bookkeeping Specialist to take charge of our billing and day-to-day financial records. You'll handle customer invoicing, track payments, and keep our books accurate and current. The right person is organized and dependable, and can bring structure to our financial processes.

Key Responsibilities:

• Prepare and send accurate customer invoices on schedule

• Track incoming payments and keep accounts receivable records up to date

• Follow up in writing on outstanding and overdue invoices

• Record daily financial transactions, including income and expenses

• Reconcile bank and credit card accounts regularly

• Organize and maintain financial documents, receipts, and billing records

• Set up and improve bookkeeping and billing workflows in our accounting system

• Put together simple financial summaries and reports for management review

• Flag discrepancies, unpaid balances, or billing issues promptly

• Support related administrative tasks as needed

Mandatory Skills:

• Proven experience in bookkeeping, billing, or accounts receivable

• Proficiency in accounting software such as QuickBooks, Xero, or Zoho Books

• Strong working knowledge of Excel or Google Sheets

• Solid grasp of basic accounting principles and bank reconciliation

• High level of accuracy and attention to financial detail

• Dependable, careful, and able to work unsupervised

• Strong written and verbal communication skills

Preferred Skills:

• Experience with Zoho Books or the wider Zoho ecosystem

• Experience building bookkeeping or invoicing systems from scratch

• Background supporting small businesses or service-based companies

• Familiarity with CRM tools and how they link to billing

• Basic knowledge of payroll processing

• Ability to handle general administrative tasks alongside bookkeeping duties

Why Join Us:
This is a chance to become a trusted part of a growing business and directly influence how our finances run. You'll have the independence to organize and improve our processes, with room to take on more responsibility over time. If you take pride in clean books and dependable work, we'd love to hear from you.