Billing and Admin Assistant

UpSkill MNL; Pasig; On-site; PHP 334,800 - 502,200; Full time

Benefits offered by this job

HMO Intellicare

Complete statutory benefits

5 days service incentive leave after 1

year of service

Job summary

UpSkill MNL is seeking a Billing/Administrative Assistant to manage client invoicing, attachments, and billing inquiries. The role involves coordinating payroll data, preparing electronic invoices, and ensuring timely delivery to clients.

Hybrid work setup in Metro Manila supports flexible collaboration with the finance and client teams. The ideal candidate will handle overdue follow-ups, prepare statements for past-due balances, and assist with general admin tasks to ensure smooth billing

Qualifications

• Experience with invoicing and payroll-related processes.
• Ability to compile and reconcile billing attachments with payroll.
• Strong communication skills for email correspondence with clients.

Responsibilities

• Calculate invoice due amount based on payroll and validate with the coordinator.
• Compile DTR and attachments for billing and ensure tally with payroll.
• Prepare electronic invoices and email to the client.
• Schedule invoice delivery and notify the client of the delivery date.
• Address client billing concerns.
• Follow up on overdue invoices via email.
• Prepare Statement of Account for uncollected past due invoices.
• Monitor reimbursement/liquidation of the assigned client.
• Assist in other administrative tasks.

Skills

Invoicing

Billing

Payroll liaison

MS Excel

Email communication

Tools

Microsoft Excel

Job description

Responsibilities

• Calculates the invoice due amount based on the actual payroll of the employees assigned to the client and has it validated by the coordinator
• Compiles the DTR and other attachments for billing and ensures that it tallies on the payroll
• Prepare an electronic copy of the invoices and email it to the client
• Schedules the delivery of invoices and notifies the client of the delivery date
• Addresses the concerns raised by clients regarding billing
• Follow up on invoices that are overdue through email
• Prepares Statement of Account for the penalty of the uncollected past due invoices
• Monitors the reimbursement/ liquidation of the assigned client.
• Assists in other administrative tasks

Benefits

• HMO Intellicare
• Complete statutory benefits
• 5 days service incentive leave after 1 year of service

Work schedule

• Monday to Saturday, 8 AM - 5 PM, hybrid

Salary is confidential and we will check your expected salary.

Interested in joining our team? Please send your resume to [e-mail]