Billing and Project Support Specialist

Genfinity Philippines, Inc.; Philippines; On-site; PHP 391,000 - 614,000; Full time

Job summary

Genfinity Philippines, Inc. is seeking a detail-oriented Billing Support professional to manage client invoicing processes.

You will prepare data, reconcile billables, review contracts, and coordinate with project and finance teams to ensure accurate billing and timely responses to client inquiries. On-site in Makati initially, you will develop SOPs for invoicing, maintain records, and provide general administrative support to the Project Management Department.

Qualifications

• Graduate of any 4-year course.
• Experience in billing and/or AR preferred but not required.
• Strong organization skills and attention to detail.
• Good written and oral communication skills.
• Proficiency in Microsoft Office, especially MS Excel.
• Ability to work independently while managing multiple deadlines.
• Willing to work in US business hours and report on site in Makati.
• Can transition to hybrid once fully independent.

Responsibilities

• Prepare and consolidate all information for client invoice generation.
• Monthly reconciliation of billable items including salaries, benefits, and reimbursable costs.
• Review client contracts to ensure accurate billing.
• Coordinate with stakeholders for complete invoice data each cycle.
• Collaborate with Project Manager and Finance to resolve discrepancies.
• Maintain compliance with internal controls and regulatory requirements.
• Develop, update and maintain SOPs for invoicing across departments.
• Keep organized records related to client invoicing.
• Provide operational support to PM, including equipment inventory and deck prep.

Skills

Organization skills

Attention to detail

Written and verbal communication

Independent working

Multi-deadline management

Education

4-year degree

Tools

MS Excel

Microsoft Office

Job description

Key Responsibilities

• Prepare and consolidate all required information for client invoice generation.
• Perform monthly reconciliation of billable items, including:
  • Employee salaries, monetary benefits, and employer government contributions
  • Billable employee benefits
  • Reimbursable costs such as procurement of items and services
• Review client contracts regularly to ensure accurate and timely billing.
• Coordinate with key stakeholders to gather complete and accurate invoice data each cycle.
• Collaborate with the assigned Project Manager of the account and Finance Team to resolve billing discrepancies and address client inquiries.
• Maintain compliance with internal controls, policies, and regulatory requirements throughout the invoicing process.
• Develop, update, and maintain Standard Operating Procedures (SOPs) related to invoicing to ensure consistency across departments.
• Keep organized, up-to-date records and documentation related to client invoicing
• Provide operational support to the Project Management Department, including:
  • Equipment inventory management
  • Preparation of decks and presentations
  • General administrative assistance

Qualifications

• Graduate of any 4-year course
• Experience in billing and or AR is preferred but not required
• Strong organization skills and attention to detail
• Good written and oral communication skills
• Proficiency in Microsoft Office, especially MS Excel
• Ability to work independently while managing multiple deadlines
• Willing to work in US business hours and report on site in Makati
• Can transition to hybrid once fully independent

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.

Genfinity as an Equal Opportunity Employer, believes in each person’s potential, and we’ll help you achieve yours.

All information will be kept confidential according to EEO guidelines.