Bid Manager

Outsourcey; Metro Manila; On-site; PHP 250,000 - 420,000; Full time

Job summary

Outsourcey is seeking a Proposal Coordinator in the Philippines to oversee end-to-end proposal development and ensure submissions meet client needs and company strategy. You’ll collaborate with cross-functional teams to gather content, maintain branding, and drive compliant, on-time responses.

The role emphasizes strong written and verbal communication, attention to detail, and the ability to influence stakeholders across departments to deliver high-quality proposals.

Qualifications

• Bachelor’s degree in administrative, Communications, Business, or a related field (or equivalent experience).
• 1+ years of experience in bids/proposals, administrative, business development, or a similar role.
• Experience in developing and coordinating high-quality proposals and tender submissions.
• Proven experience using systems and Microsoft suite to enhance effectiveness.
• Experience working with stakeholders across different teams to gather information and ensure consistency in messaging.
• Strong communication and interpersonal skills.
• Strong written communication skills with high attention to detail.
• Demonstrated ability to develop and maintain strong customer relationships at all levels and influence decisions.

Responsibilities

• Oversee end-to-end proposal development, including planning, writing, formatting, reviews, and submission.
• Collaborate with internal stakeholders (technical, commercial, legal, leadership) to gather content and ensure responses align with client needs and company strategy.
• Ensure proposals meet all compliance, branding, and submission requirements.
• Schedule and facilitate review meetings to ensure quality and timely delivery.
• Support post-submission clarifications and documentation.
• Proposals are delivered on time, fully compliant, and tailored to client expectations.
• Content Management & Process: maintain a centralised library of templates, case studies, bios, and past submissions.
• Regularly update and improve reusable content to reflect current services, projects, and client feedback.
• Proposal processes are clear, efficient, and continuously improved.
• Tools are used effectively to increase transparency and reduce inefficiencies.

Skills

Proposal coordination

Stakeholder management

Written communication

Interpersonal skills

Negotiation

Attention to detail

Cross-team collaboration

Content management

Education

Bachelor’s degree in administrative/communications/business

Tools

Microsoft Office

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Key Responsibilities:

• Proposal Coordination
• Oversee end-to-end proposal development, including planning, writing, formatting, reviews, and submission.
• Collaborate with internal stakeholders (technical, commercial, legal, leadership) to gather content and ensure responses align with client needs and company strategy.
• Ensure proposals meet all compliance, branding, and submission requirements.
• Schedule and facilitate review meetings to ensure quality and timely delivery.
• Support post-submission clarifications and documentation.
• Proposals are delivered on time, fully compliant, and tailored to client expectations.
• Stakeholder input is effectively managed, and deadlines are met.
• Content is persuasive, structured, and aligned with company messaging.
• Content Management & Process
• Maintain a centralised library of templates, case studies, bios, and past submissions.
• Regularly update and improve reusable content to reflect current services, projects, and client feedback.
• High-quality content is accessible and up to date.
• Proposal processes are clear, efficient, and continuously improved.
• Tools are used effectively to increase transparency and reduce inefficiencies.

Qualifications

• Bachelor’s degree in administrative, Communications, Business, or a related field (or equivalent experience)
• 1+ years of experience in, bids/proposals, administrative, business development, or a similar role.
• Experience in developing and coordinating high-quality proposals and tender submissions.
• Proven Experience in using systems, Microsoft suite and technology to enhance and effective.
• Experience working with stakeholders across different teams to gather information and ensure consistency in messaging.
• Strong communication and interpersonal skills.
• Strong written communication skills with high attention to detail.
• Demonstrated ability to develop and maintain strong customer relationships at all levels and successfully negotiate with and influence customer and senior level stakeholders in defining project delivery solutions and decisions in line with performance targets.
• Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.