BDG Administrative Assistant

Versa Innovations Corp; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Versa Innovations Corp is seeking a highly organized BDG Administrative Assistant to support the VP of Sales & Operations and the Business Development Group. The role blends executive support with sales operations and administrative coordination to ensure accurate sales monitoring and smooth day-to-day operations.

You will coordinate with multiple departments, manage accreditation processes, and handle inquiries while maintaining meticulous records and timely reporting.

Qualifications

• Bachelor's degree in Business Administration, Marketing Management, or any related business course.
• At least 2–5 years of experience as an Administrative Assistant, Executive Assistant, Sales Coordinator, Sales Operations Assistant, or in a similar role.
• Experience using ERP systems (Odoo is an advantage).
• Advanced proficiency in Microsoft Office 365.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Comfortable working in a fast-paced environment with minimal supervision.

Responsibilities

• Provide administrative and executive support to the VP of Sales & Operations.
• Own and maintain the Sales Monitoring process, ensuring the accuracy and completeness of sales data in our ERP system.
• Generate and maintain sales reports, dashboards, and performance tracking.
• Manage the end-to-end Sales Accreditation process, including preparation, submission, renewals, and documentation.
• Coordinate with Sales, Finance, HR, Admin, IT, Legal, and other departments to ensure timely completion of business requirements.
• Handle customer inquiries and coordinate with Customer Care and Technical Support when necessary.
• Schedule meetings, prepare reports, business correspondence, and presentation materials.
• Support the monitoring of Accounts Receivable, billing, and collections activities.
• Maintain organized digital records and ensure compliance with company processes.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Education

Bachelor's degree

Tools

Odoo

Microsoft Office 365

Job description

About the Role

We're looking for a highly organized and detail-oriented BDG Administrative Assistant to support our Vice President of Sales & Operations and the Business Development Group. This role combines executive support, sales operations, and administrative coordination to ensure accurate sales monitoring, timely accreditation processing, and smooth day-to-day operations.

If you enjoy organizing information, coordinating with different teams, and ensuring things get done accurately and on time, we'd love to hear from you.

What You'll Do

• Provide administrative and executive support to the VP of Sales & Operations.
• Own and maintain the Sales Monitoring process, ensuring the accuracy and completeness of sales data in our ERP system.
• Generate and maintain sales reports, dashboards, and performance tracking.
• Manage the end-to-end Sales Accreditation process, including preparation, submission, renewals, and documentation.
• Coordinate with Sales, Finance, HR, Admin, IT, Legal, and other departments to ensure timely completion of business requirements.
• Handle customer inquiries and coordinate with Customer Care and Technical Support when necessary.
• Schedule meetings, prepare reports, business correspondence, and presentation materials.
• Support the monitoring of Accounts Receivable, billing, and collections activities.
• Maintain organized digital records and ensure compliance with company processes.
• Perform other administrative and operational duties as assigned.

What We're Looking For

• Bachelor's degree in Business Administration, Marketing Management, or any related business course.
• At least 2–5 years of experience as an Administrative Assistant, Executive Assistant, Sales Coordinator, Sales Operations Assistant, or in a similar role.
• Experience using ERP systems (Odoo is an advantage).
• Advanced proficiency in Microsoft Office 365.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Comfortable working in a fast-paced environment with minimal supervision.