Executive Sales Operations Assistant: Dashboards & ERP

Versa Innovations Corp; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Versa Innovations Corp is seeking a highly organized BDG Administrative Assistant to support the VP of Sales & Operations and the Business Development Group. The role blends executive support with sales operations and administrative coordination to ensure accurate sales monitoring and smooth day-to-day operations.

You will coordinate with multiple departments, manage accreditation processes, and handle inquiries while maintaining meticulous records and timely reporting.

Qualifications

• Bachelor's degree in Business Administration, Marketing Management, or any related business course.
• At least 2–5 years of experience as an Administrative Assistant, Executive Assistant, Sales Coordinator, Sales Operations Assistant, or in a similar role.
• Experience using ERP systems (Odoo is an advantage).
• Advanced proficiency in Microsoft Office 365.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Comfortable working in a fast-paced environment with minimal supervision.

Responsibilities

• Provide administrative and executive support to the VP of Sales & Operations.
• Own and maintain the Sales Monitoring process, ensuring the accuracy and completeness of sales data in our ERP system.
• Generate and maintain sales reports, dashboards, and performance tracking.
• Manage the end-to-end Sales Accreditation process, including preparation, submission, renewals, and documentation.
• Coordinate with Sales, Finance, HR, Admin, IT, Legal, and other departments to ensure timely completion of business requirements.
• Handle customer inquiries and coordinate with Customer Care and Technical Support when necessary.
• Schedule meetings, prepare reports, business correspondence, and presentation materials.
• Support the monitoring of Accounts Receivable, billing, and collections activities.
• Maintain organized digital records and ensure compliance with company processes.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Education

Bachelor's degree

Tools

Odoo

Microsoft Office 365

Job description

Versa Innovations Corp is seeking a highly organized BDG Administrative Assistant to support the VP of Sales & Operations and the Business Development Group. The role blends executive support with sales operations and administrative coordination to ensure accurate sales monitoring and smooth day-to-day operations.

You will coordinate with multiple departments, manage accreditation processes, and handle inquiries while maintaining meticulous records and timely reporting.