Australian Real Estate Sales Administrator

Offshore 247 Outsourcing OPC; Mabalacat; On-site; PHP 558,000 - 614,000; Full time

Benefits offered by this job

HMO coverage from Day 1

13th month pay

20 days annual leave + sick leave

On-site role with local HR support

Job summary

Offshore 24/7 is recruiting a Sales Administrator to support an Australian real estate business in Clark, Pampanga. You will track sales contracts, save and maintain files, and keep the VaultRE database accurate and up to date.

This is an on-site role with Monday to Friday, 6:30 AM–3:30 PM, providing a structured, detail-oriented work environment and local HR support.

Qualifications

• Total administration experience of 3+ years.
• At least 1 year in Australian property sales administration.
• Strong MS Office 365 skills for emails, spreadsheets and documents.
• Excellent accuracy and attention to detail with a clear checking method.
• Strong written and spoken English for instruction comprehension and communication.
• Ability to follow established processes and work consistently.
• On-site Clark, Pampanga, with 6:30 AM–3:30 PM schedule.

Responsibilities

• Track sales contracts and update key dates, milestones and status information using procedures.
• Save, organise and maintain sales documents, correspondence and contract files.
• Update VaultRE records so information is complete, accurate and current.
• Check source documents, identify missing or conflicting information and raise queries.
• Maintain file names, folders and document versions for easy location.
• Follow up outstanding information and upcoming dates, record actions and escalations.
• Use Microsoft Office 365 and established checklists to support day-to-day administration.

Skills

MS Office 365

Attention to detail

English communication

Process adherence

Documentation

Tools

VaultRE

Job description

Quick facts

• PHP 50,000 – 55,000 per month, inclusive of a PHP 5,000 work-from-office allowance
• Office-based in Clark, Pampanga
• Monday to Friday, 6:30 AM – 3:30 PM Philippine time, fixed all year
• Full-time, permanent employment

About the role

Offshore 24/7 is recruiting a Sales Administrator to support an Australian real estate business. You will track sales contracts, save and maintain files and documents, and keep the VaultRE database accurate and up to date. Working to established procedures, you will help the team stay on top of contract milestones, missing information and the status of each sales file.

This suits someone with Australian property sales administration experience who enjoys organised, detailed work. You will check information carefully, follow up queries and flag discrepancies so the team can rely on complete, current records.

Why this role is worth having

• Build on your Australian real estate sales administration experience in a dedicated support role
• Develop your knowledge of VaultRE while contributing existing administration and systems skills
• Permanent employment with an on-site team and local HR support
• A 3:30 PM finish — your afternoons stay yours

What you will do

• Track sales contracts and update key dates, milestones and status information using the client’s procedures
• Save, organise and maintain sales documents, correspondence and contract files
• Update VaultRE records so information is complete, accurate and current
• Check source documents, identify missing or conflicting information and raise queries with the appropriate team member
• Maintain agreed file names, folders and document versions so records are easy to locate
• Follow up outstanding information and upcoming dates, keep a record of actions and escal…
• Use Microsoft Office 365 and established checklists to support consistent day-to-day administration

What you will need

• At least 3 years of administration experience in total, in any field
• At least 1 year in Australian residential or commercial property sales administration, included within your total administration experience
• Strong Microsoft Office 365 skills for working with emails, spreadsheets, documents and shared files
• Excellent accuracy and attention to detail, with a clear method for checking your work
• Strong written and spoken English for understanding instructions, raising queries and communicating with the team
• Ability to follow established processes and work consistently
• Able to work on‑site in Clark, Pampanga, Monday to Friday, 6:30 AM–3:30 PM, with dependable attendance and prompt communication if an unexpected issue affects work

Preferred

• Experience with VaultRE. This is not essential if your Australian real estate sales administration experience and general systems skills are strong.

What is on offer

You will be employed by Offshore 24/7 on a local Philippine employment contract, working day to day with an established Australian business. We place Filipino professionals into long-term roles with Australian companies and we stay involved once you are there — proper HR support, our own training and development programme, and a team you can actually reach.

Benefits

• PHP 50,000 – 55,000 per month, inclusive of a PHP 5,000 work-from-office allowance
• Office-based in Clark, Pampanga
• Full-time, permanent Philippine employment with Offshore 24/7, supporting an established Australian business
• Monday to Friday, 6:30 AM – 3:30 PM PHT
• Full equipment provided
• HMO coverage from Day 1
• 20 days paid leave per year — 15 annual leave + 5 sick leave, accruing from Day 1
• 13th month pay
• Government-mandated benefits
• Annual rate and performance review
• Comprehensive training and ongoing professional development
• Regular staff events and team activities

Before you apply

This is an office-based role in Clark with a 6:30 AM start. If you have at least one year of Australian property sales administration and three years of total administration experience, enjoy accurate records work and can work the stated arrangement, we would like to hear from you.