Australian Real Estate Sales Administrator

Offshore 24/7; Philippines; On-site; PHP 558,000 - 614,000; Full time

Benefits offered by this job

HMO from Day 1

20 days leave/year

On-site in Clark

Full equipment provided

Training & development

Job summary

Offshore 24/7 in Clark, Pampanga is hiring a Sales Administrator to support an Australian real estate business. You will track sales contracts, save and maintain files, and keep VaultRE records accurate and up to date. This role emphasizes detail, timely follow-ups, and adherence to procedures.

The ideal candidate has 3+ years total administration experience and at least 1 year in Australian property sales administration, with strong MS Office 365 skills and excellent English.

Qualifications

• At least 3 years of administration experience in total, in any field.
• At least 1 year in Australian residential or commercial property sales administration, included within total administration experience.
• Strong Microsoft Office 365 skills for working with emails, spreadsheets, documents and shared files.
• Excellent accuracy and attention to detail, with a clear method for checking your work.
• Strong written and spoken English for understanding instructions, raising queries and communicating with the team.
• Ability to follow established processes and work consistently.
• Able to work on-site in Clark, Pampanga, Monday to Friday, 6:30 AM–3:30 PM, with dependable attendance and prompt communication if an unexpected issue affects work.

Responsibilities

• Track sales contracts and update key dates, milestones and status information using the client’s procedures.
• Save, organise and maintain sales documents, correspondence and contract files.
• Update VaultRE records so information is complete, accurate and current.
• Check source documents, identify missing or conflicting information and raise queries with the appropriate team member.
• Maintain agreed file names, folders and document versions so records are easy to locate.
• Follow up outstanding information and upcoming dates, keep a record of actions and elevate issues promptly.
• Use Microsoft Office 365 and established checklists to support consistent day-to-day administration.

Skills

MS Office 365

English proficiency

Attention to detail

Tools

VaultRE

Job description

• PHP 50,000 – 55,000 per month, inclusive of a PHP 5,000 work-from-office allowance
• Office-based in Clark, Pampanga
• Monday to Friday, 6:30 AM –3:30 PM Philippine time, fixed all year

About the role

Offshore 24/7 is recruiting a SalesAdministrator to support an Australian real estate business. You will tracksales contracts, save and maintain files and documents, and keep the VaultREdatabase accurate and up to date. Working to established procedures, you willhelp the team stay on top of contract milestones, missing information and thestatus of each sales file.

This suits someone with Australian propertysales administration experience who enjoys organised, detailed work. You willcheck information carefully, follow up queries and flag discrepancies so theteam can rely on complete, current records.

Why this role is worth having

• Build on your Australian realestate sales administration experience in a dedicated support role
• Develop your knowledge ofVaultRE while contributing existing administration and systems skills
• Permanent employment with anon-site team and local HR support
• A 3:30 PM finish — yourafternoons stay yours

What you will do

• Track sales contracts and update key dates, milestones and status information using the client’sprocedures
• Save, organise and maintain sales documents, correspondence and contract files
• Update VaultRE records soinformation is complete, accurate and current
• Check source documents,identify missing or conflicting information and raise queries with theappropriate team member
• Maintain agreed file names,folders and document versions so records are easy to locate
• Follow up outstandinginformation and upcoming dates, keep a record of actions and elevate issuespromptly
• Use Microsoft Office 365 and established checklists to support consistent day-to-day administration

Requirements

• At least 3 years ofadministration experience in total, in any field
• At least 1 year in Australianresidential or commercial property sales administration, included within yourtotal administration experience
• Strong Microsoft Office 365skills for working with emails, spreadsheets, documents and shared files
• Excellent accuracy andattention to detail, with a clear method for checking your work
• Strong written and spokenEnglish for understanding instructions, raising queries and communicating withthe team
• Ability to follow establishedprocesses and work consistently
• Able to work on-site in Clark,Pampanga, Monday to Friday, 6:30 AM–3:30 PM, with dependable attendance andprompt communication if an unexpected issue affects work

Preferred

• Experience with VaultRE. Thisis not essential if your Australian real estate sales administration experienceand general systems skills are strong.

What is on offer

You will be employed by Offshore 24/7 on alocal Philippine employment contract, working day to day with an establishedAustralian business. We place Filipino professionals into long-term roles withAustralian companies and we stay involved once you are there — proper HRsupport, our own training and development programme, and a team you canactually reach.

• PHP 50,000 – 55,000 per month,inclusive of a PHP 5,000 work-from-office allowance
• Office-based in Clark, Pampanga
• Full-time, permanent Philippineemployment with Offshore 24/7, supporting an established Australian business
• Monday to Friday, 6:30 AM –3:30 PM PHT
• Full equipment provided
• HMO coverage from Day 1
• 20 days paid leave per year —15 annual leave + 5 sick leave, accruing from Day 1
• Government-mandated benefits
• Annual rate and performancereview
• Comprehensive training andongoing professional development
• Regular staff events and teamactivities

Before you apply

This is an office-based role in Clark witha 6:30 AM start. If you have at least one year of Australian property salesadministration and three years of total administration experience, enjoyaccurate records work and can work the stated arrangement, we would like tohear from you.