Australian Real Estate - Sales Admin Assistant

Stafflink PH; Angeles; On-site; PHP 240,000 - 360,000; Full time

Job summary

Stafflink PH is seeking a detail-oriented Sales Administrator to support our Australian real estate sales team. You will manage end-to-end sales administration, including listing paperwork, CRM entries, and calendar coordination to help agents focus on listing and selling.

The role requires familiarity with real estate CRMs and a strong ability to organise multiple campaigns and deadlines while collaborating with a remote team. Prior real estate experience, especially in Australia, is preferred.

Qualifications

• Proven experience in a real estate sales administration, sales assistant, or PA role (Australian real estate preferred).
• Familiarity with real estate CRMs (REX, CampaignAgent, Box+Dice, Realtair) and digital calendar/email systems.
• Excellent organisational and time-management skills with the ability to manage competing priorities.
• Strong phone manner and written communication skills.
• High attention to detail and accuracy.
• Ability to work independently while collaborating with remote team members.

Responsibilities

• Sales Listing & Campaign Support
• Prepare listing documentation, sales authority forms, and property marketing packs.
• Coordinate vendor paid advertising (VPA) through platforms such as CampaignAgent.
• Create and update listings in real estate CRMs (e.g. REX, Box+Dice, Realtair) and portals.
• Liaise with photographers, copywriters, and marketing suppliers to arrange campaigns.
• Sales Progress Administration
• Track key dates and milestones within the sales process (e.g. listing go-live dates, contract deadlines).
• Coordinate contract preparation and assist with follow-ups to solicitors/conveyancers.
• Maintain accurate property files and ensure compliance with office processes and timelines.
• Agent PA & Administrative Support
• Draft correspondence, compile reports, and maintain accurate CRM records.
• Provide general administrative support to ensure the smooth running of the sales process.

Skills

Real estate administration

CRM management

Communication

Calendar management

Tools

REX

CampaignAgent

Box+Dice

Realtair

Job description

Sales Admin Support

Job Overview:We are seeking a detail-oriented and highly organised Sales Administrator to support our Australian real estate sales team. This role mirrors the responsibilities of an onshore sales assistant/PA, providing comprehensive support to high-performing real estate agents. The successful candidate will be responsible for managing the end-to-end sales administration process, enabling sales agents to focus on listing and selling. You will handle everything from preparing listing paperwork and managing campaigns to maintaining CRMs and keeping the sales agent’s calendar running smoothly.

Candidates with experience in real estate sales support, prospecting, or PA roles are strongly encouraged to apply. Familiarity with real estate-specific systems like REX, CampaignAgent, Box+Dice, or Realtair is highly regarded.

Key Responsibilities

• Sales Listing & Campaign Support

• Prepare listing documentation, sales authority forms, and property marketing packs.

• Coordinate vendor paid advertising (VPA) through platforms such as CampaignAgent.

• Create and update listings in real estate CRMs (e.g. REX, Box+Dice, Realtair) and portals.

• Liaise with photographers, copywriters, and marketing suppliers to arrange campaigns.

• Sales Progress Administration

• Track key dates and milestones within the sales process (e.g. listing go-live dates, contract deadlines).

• Coordinate contract preparation and assist with follow-ups to solicitors/conveyancers.

• Maintain accurate property files and ensure compliance with office processes and timelines.

• Agent PA & Administrative Support

• Draft correspondence, compile reports, and maintain accurate CRM records.

• Provide general administrative support to ensure the smooth running of the sales process.

Qualifications & Requirements

• Proven experience in a real estate sales administration, sales assistant, or PA role (Australian real estate preferred).

• Familiarity with real estate CRMs (REX, CampaignAgent, Box+Dice, Realtair) and digital calendar/email systems.

• Excellent organisational and time-management skills with the ability to manage competing priorities.

• Strong phone manner and written communication skills.

• High attention to detail and accuracy.

• Ability to work independently while collaborating with remote team members