Assistant (General Administration)

SEAOIL Philippines, Inc.; Pasig; On-site; PHP 201,000 - 335,000; Full time

Job summary

A leading fuel company in the Philippines is seeking an Administrative Assistant to manage travel arrangements, vendor relations, and financial transactions. The ideal candidate should hold a 4-year degree, have relevant experience in administration, and be detail-oriented. This role includes duties like processing invoices and managing service contracts, requiring strong communication skills and the ability to work under pressure. Join us and contribute to our mission of fueling a better future.

Qualifications

• At least six months of relevant experience in administrative field.
• Adept at managing service contracts and financial transactions.
• Willing to work extra hours and do field work as needed.
• Excellent business communication and interpersonal skills.
• Amenable to work six days a week (2 WFH days).
• Willing to extend working hours, holidays, or weekends, as needed.
• Willing to do field work, as needed.
• Fiduciary role requires detail orientation, resourcefulness, accountability.

Responsibilities

• Make travel arrangements including bookings and changes.
• Act as a liaison between the company and vendors.
• Process invoices and requests for payments.
• Manages and monitors service contract renewals.
• Handles the processing and monitoring of invoices, request for payments, and other related financial transactions of all third party vendors.
• Address any billing related inquiries and concerns.
• Also in charge of the mobile phones (allowance), meeting rooms, inventory and supplies management.
• Prepare monthly reports and perform other administrative functions from time to time.

Skills

Excellent business communication

Interpersonal skills

Detail-oriented and organized

Ability to work under pressure

Education

Graduate of any 4-year course

Job description

Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Administrative Assistant!

What is this role about?

The role is responsible in contributing in the development and execution of programs and services related to the end-to-end vehicle fleet management cycle based on applicable policies and processes, in a timely, effective, and cost-efficient manner.

What will YOU do?

• Makes travel arrangement including flight and hotel bookings of employees nationwide
• Coordinate with respective accredited airlines and hotels for any booking changes, cancellations, or concerns as needed
• Acts as a liaison between the company and existing third party vendors, effectively communicate and address any vendor related inquiries or issues
• Manages and monitors service contract renewals
• Handles the processing and monitoring of invoices, request for payments, and other related financial transactions of all third party vendors
• Address any billing related inquiries and concerns
• Also in charge of the mobile phones (allowance), meeting rooms, inventory and supplies management
• Prepare monthly reports and perform other administrative functions from time to time

What will YOU need?

• Graduate of any 4 year course
• At least six months of relevant experience in administrative field
• Demonstrates the ability to work effectively under pressure; keen to details
• Excellent business communication and interpersonal skills
• Amenable to work six days a week (2 wfh days)
• Willing to extend working hours, holidays, or weekends, as needed
• Willing to do field work, as needed
• As this is a fiduciary role, we need someone who: (1) is Detail-oriented and organized; (2) has the right balance of resourcefulness ("diskarte") and risk management; (3) has a strong sense of accountability and ownership ("malasakit"); and (4) can meet customer requirements without compromising the interests of the business