ASSISTANT FACILITY MANAGER

AISAT COLLEGE - DASMARIÑAS; Dasmariñas; On-site; PHP 380,000 - 520,000; Full time

Job summary

AISAT College – Dasmariñas is seeking a hands-on Assistant Facility Manager to support daily campus operations, safety, cleanliness, and efficient facility management. You will monitor facilities, coordinate with staff, suppliers, and security to ensure a safe and well‑maintained campus.

The ideal candidate is highly organized, proactive, and able to manage inspections, maintenance requests, and event setups while upholding safety standards on campus.

Qualifications

• Bachelor’s Degree in Facilities Management, Engineering, Business Administration, Operations Management, or any related field.
• Applicants with relevant experience in facility management, building operations, maintenance coordination, property management, or school operations are preferred.
• Applicants with minimal experience may be considered if they demonstrate strong organizational, coordination, and problem‑solving skills.
• Basic knowledge of building maintenance, electrical systems, plumbing, air‑conditioning systems, and general facility operations is an advantage.
• Strong organizational, monitoring, and coordination skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, Google Workspace, spreadsheets, email, and other administrative tools.
• Able to prepare and maintain inspection reports, maintenance records, monitoring sheets, inventory records, and other documentation.
• Strong attention to detail and ability to identify facility defects, safety hazards, and maintenance concerns.
• Able to coordinate effectively with maintenance personnel, contractors, suppliers, security personnel, faculty, staff, and other stakeholders.
• Able to work independently and as part of a team.
• Willing to conduct regular campus inspections and hands‑on facility monitoring.
• Willing to respond to urgent maintenance and facility concerns when necessary.
• Good problem‑solving and decision‑making skills.
• Physically capable of conducting regular facility inspections and moving around the campus as required.
• Able to work during school events, weekends, extended hours, or holidays when facility operations require assistance.
• With complete government‑mandated employment credentials.

Responsibilities

• Oversee daily operations and maintenance of campus facilities.
• Conduct regular inspections and campus rounds to monitor classrooms, offices, hallways, restrooms, common areas, and other facilities.
• Monitor cleanliness, safety, and general facility conditions.
• Identify and report maintenance issues, damages, hazards, and concerns requiring attention.
• Coordinate with maintenance personnel regarding repairs, preventive maintenance, installations, and other facility‑related concerns.
• Assist in monitoring the proper operation of air‑conditioning units, lighting systems, electrical equipment, plumbing, water supply, and other campus utilities.
• Document repair requests, maintenance activities, service calls, and completed work orders.
• Coordinate with contractors, suppliers, technicians, and service providers for maintenance, repair, installation, and facility improvement projects.
• Ensure contractors follow campus safety and operational procedures while on premises.
• Monitor the use and condition of furniture, equipment, fixtures, tools, and other institutional properties.
• Maintain an updated inventory of facility‑related equipment, supplies, tools, and materials.
• Monitor availability of cleaning, maintenance, and facility supplies and coordinate replenishment when necessary.
• Prepare facilities for classes, examinations, meetings, events, orientations, and other activities.
• Coordinate with offices regarding room assignments, venue preparation, and event setup.
• Monitor utility usage and report unusual consumption.
• Implement measures to promote proper facility use, energy conservation, cleanliness, and resource management.
• Ensure compliance with safety, cleanliness, security, and maintenance procedures.
• Document and report facility‑related incidents, accidents, damages, and emergencies.
• Coordinate with security regarding access, deliveries, and equipment movement.
• Ensure emergency exits and safety areas remain accessible and unobstructed.
• Coordinate preventive maintenance schedules for equipment and facilities.
• Maintain records of maintenance requests, inspections, work orders, inventories, and service records.
• Prepare facility monitoring reports and recommendations for improvement.
• Identify opportunities to improve safety, efficiency, functionality, and appearance of campus facilities.
• Perform other facility management, administrative, operational, and coordination tasks as assigned.

Skills

Facility management

Building operations

Maintenance coordination

Property management

Preventive maintenance

Electrical knowledge

Plumbing basics

Inventory management

Safety monitoring

Contractor coordination

Event setup

MS Office

Google Workspace

Education

Bachelor’s Degree in Facilities Management

Tools

Microsoft Office

Google Workspace

Job description

ASSISTANT FACILITY MANAGER

AISAT College – Dasmariñas is looking for a responsible, organized, proactive, and hands‑on Assistant Facility Manager to support the proper maintenance, safety, cleanliness, and efficient operation of the campus facilities.

The successful candidate will assist in the daily monitoring and management of school facilities, equipment, utilities, maintenance activities, repairs, safety concerns, and facility‑related services.

The ideal candidate should be highly organized, detail‑oriented, and capable of coordinating with school personnel, maintenance staff, security personnel, suppliers, contractors, and service providers to ensure that the campus remains safe, functional, clean, and well‑maintained.

KEY RESPONSIBILITIES

• Assist the Facility Manager in overseeing the daily operations and maintenance of campus facilities.
• Conduct regular inspections and campus rounds to monitor the condition of classrooms, offices, hallways, restrooms, common areas, and other school facilities.
• Monitor the cleanliness, orderliness, safety, and general condition of campus facilities.
• Identify and report maintenance issues, damages, hazards, and facility concerns requiring immediate attention.
• Coordinate with maintenance personnel regarding repairs, preventive maintenance, installations, and other facility‑related concerns.
• Assist in monitoring the proper operation of air‑conditioning units, lighting systems, electrical equipment, plumbing, water supply, and other campus utilities.
• Monitor and document repair requests, maintenance activities, service calls, and completed work orders.
• Assist in coordinating with contractors, suppliers, technicians, and service providers for maintenance, repair, installation, and facility improvement projects.
• Help ensure that contractors and service providers follow established campus safety and operational procedures while working on school premises.
• Assist in monitoring the proper use and condition of school furniture, equipment, fixtures, tools, and other institutional properties.
• Assist in maintaining an updated inventory of facility‑related equipment, supplies, tools, and materials.
• Monitor the availability of essential cleaning, maintenance, and facility supplies and coordinate replenishment when necessary.
• Assist in preparing facilities and venues for classes, examinations, meetings, school events, orientations, and other institutional activities.
• Coordinate with concerned offices regarding room assignments, venue preparation, facility requirements, and event setup.
• Assist in monitoring electricity, water, air‑conditioning, and other utility usage and report unusual or excessive consumption when observed.
• Assist in implementing measures that promote proper facility use, energy conservation, cleanliness, and resource management.
• Monitor compliance with established facility safety, cleanliness, security, and maintenance procedures.
• Assist in documenting and reporting facility‑related incidents, accidents, damages, and emergency situations.
• Coordinate with security personnel regarding facility access, contractors, deliveries, equipment movement, and other facility‑related activities.
• Assist in ensuring that emergency exits, pathways, fire safety equipment, and other safety areas remain accessible and unobstructed.
• Assist in coordinating preventive maintenance schedules for equipment and facilities.
• Maintain organized records of maintenance requests, inspection reports, work orders, inventories, service records, and facility documentation.
• Assist in preparing facility monitoring reports and recommendations for improvement.
• Help identify opportunities to improve the safety, efficiency, functionality, and appearance of campus facilities.
• Perform other facility management, administrative, operational, and coordination tasks as assigned.

QUALIFICATIONS

• Bachelor’s Degree in Facilities Management, Engineering, Business Administration, Operations Management, Property Management, or any related field.
• Applicants with relevant experience in facility management, building operations, maintenance coordination, property management, or school operations are preferred.
• Applicants with minimal experience may be considered if they demonstrate strong organizational, coordination, and problem‑solving skills.
• Basic knowledge of building maintenance, electrical systems, plumbing, air‑conditioning systems, and general facility operations is an advantage.
• Strong organizational, monitoring, and coordination skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, Google Workspace, spreadsheets, email, and other administrative tools.
• Able to prepare and maintain inspection reports, maintenance records, monitoring sheets, inventory records, and other documentation.
• Strong attention to detail and ability to identify facility defects, safety hazards, and maintenance concerns.
• Able to coordinate effectively with maintenance personnel, contractors, suppliers, security personnel, faculty, staff, and other stakeholders.
• Able to work independently and as part of a team.
• Willing to conduct regular campus inspections and hands‑on facility monitoring.
• Willing to respond to urgent maintenance and facility concerns when necessary.
• Good problem‑solving and decision‑making skills.
• Physically capable of conducting regular facility inspections and moving around the campus as required.
• Able to work during school events, weekends, extended hours, or holidays when facility operations require assistance.
• With complete government‑mandated employment credentials.

PREFERRED SKILLS

• Facilities management
• Building operations
• Maintenance coordination
• Property management
• Preventive maintenance
• Basic electrical and plumbing knowledge
• Air‑conditioning maintenance coordination
• Inventory management
• Contractor and supplier coordination
• Safety and security monitoring
• Facility inspection
• Work order monitoring
• Event venue setup and coordination
• Microsoft Office / Google Workspace
• Report preparation and documentation
• Basic knowledge of occupational health and safety practices

WHAT WE ARE LOOKING FOR

• Hands‑On – willing to conduct regular inspections and address facility concerns directly
• Responsible – dependable in monitoring campus facilities and assigned tasks
• Organized – capable of maintaining maintenance records, inventories, schedules, and reports
• Proactive – able to identify potential facility and safety concerns before they become major problems
• Detail‑Oriented – attentive to the condition, cleanliness, functionality, and safety of facilities
• Resourceful – capable of coordinating practical solutions to facility concerns
• Safety‑Conscious – prioritizes the safety of students, employees, visitors, and contractors
• Communicative – able to coordinate effectively with different personnel and service providers
• Team‑Oriented – works well with maintenance, security, administration, and other departments
• Adaptable – willing to respond to changing facility needs and urgent operational requirements