ASSISTANT CAMPUS ADMINISTRATOR

AISAT COLLEGE - DASMARIÑAS; Dasmariñas; On-site; PHP 279,000 - 424,000; Full time

Job summary

AISAT College – Dasmariñas is seeking a responsible and organized Assistant Campus Administrator to support daily administrative and campus operations. The role involves coordinating activities, assisting in event planning, and liaising with students, parents, and staff to ensure smooth campus functioning.

The successful candidate will monitor facilities, uphold campus policies, and assist in reports and records. Strong communication and teamwork are essential for this role.

Qualifications

• Bachelor’s degree in a related field is required or preferred.
• Fresh graduates or applicants with minimal experience are welcome.
• Experience in school administration or operations is an advantage.
• Strong communication and interpersonal skills are essential.
• Proficiency in Microsoft Office and Google Workspace is expected.

Responsibilities

• Oversee day-to-day campus operations and administrative activities.
• Monitor offices, classrooms, facilities, and common areas.
• Coordinate campus operations, schedules, activities, and requirements.
• Address student, parent, faculty, and staff concerns.
• Ensure compliance with campus policies and safety standards.
• Prepare administrative reports, attendance records, and documentation.
• Support school events, enrollment activities, examinations, and orientations.

Skills

Communication skills

Interpersonal skills

Microsoft Office

Google Workspace

Reports & documentation

Confidentiality handling

Teamwork

Education

Bachelor’s Degree in Business Administration, Management, Education, Office Administration, Public Administration

Tools

Microsoft Office

Google Workspace

Job description

ASSISTANT CAMP ADMINISTRATOR

AISAT College – Dasmariñas is looking for a responsible, organized, proactive, and service-oriented Assistant Campus Administrator to support the daily administrative and operational activities of the campus.

The successful candidate will assist in the coordination, monitoring, and implementation of campus operations, administrative activities, student services, school events, and institutional programs.

The ideal candidate should be highly organized, professional, approachable, and capable of working with different departments, faculty, staff, students, parents, and external stakeholders while handling both office-based and campus operational responsibilities.

KEY RESPONSIBILITIES

• Assist the Campus Administrator in overseeing and coordinating the day-to-day operations and administrative activities of the campus.

• Assist in monitoring the daily activities and operational concerns of offices, classrooms, facilities, and common areas.

• Coordinate with different departments regarding campus operations, schedules, activities, and administrative requirements.

• Assist in addressing and coordinating student, parent, faculty, and staff concerns and refer matters to the appropriate office when necessary.

• Assist in monitoring the implementation of school policies, procedures, rules, and campus guidelines.

• Conduct regular campus rounds to monitor cleanliness, safety, security, facilities, utilities, and general campus conditions.

• Coordinate with maintenance, security, property, and other support personnel regarding campus concerns and operational requirements.

• Assist in monitoring the proper use, condition, and availability of school facilities, equipment, supplies, and institutional property.

• Assist in coordinating the preparation of classrooms, offices, venues, and facilities for meetings, examinations, events, orientations, and other institutional activities.

• Assist in the planning, coordination, and implementation of school events, enrollment activities, examinations, orientations, meetings, and campus programs.

• Assist in coordinating with faculty and staff regarding schedules, activities, room assignments, and other operational requirements.

• Prepare and maintain administrative reports, monitoring sheets, checklists, attendance records, documentation, and other campus-related files.

• Assist in monitoring the submission and completion of required documents, reports, and administrative requirements.

• Assist in preparing and disseminating campus announcements, notices, memoranda, and other official communications.

• Assist in documenting campus incidents, complaints, concerns, and operational matters and properly endorse them to the Campus Administrator or concerned office.

• Assist in coordinating with students, parents, visitors, faculty, staff, and other stakeholders regarding campus-related concerns and inquiries.

• Assist in coordinating with suppliers, contractors, service providers, and external partners regarding campus operational requirements, when necessary.

• Help monitor the proper implementation of campus safety, security, cleanliness, and operational procedures.

• Assist in identifying operational concerns and recommend practical solutions and improvements to the Campus Administrator.

• Maintain organized records of campus activities, incidents, requests, reports, and other administrative documentation.

• Provide administrative and operational support to the Campus Administrator and other school offices as needed.

• Perform other administrative, coordination, and campus operational tasks as assigned.

QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Management, Education, Office Administration, Public Administration, or any related field.

• Fresh graduates and applicants with minimal experience are welcome to apply.

• Experience in school administration, office administration, operations, customer service, event coordination, or a related field is an advantage.

• Experience working in an educational institution is highly preferred.

• Strong communication and interpersonal skills.

• Professional, organized, proactive, and detail-oriented.

• Able to communicate professionally with students, parents, faculty, staff, management, and external stakeholders.

• Proficient in Microsoft Office, Google Workspace, spreadsheets, email, and other administrative tools.

• Knowledgeable in preparing reports, monitoring sheets, correspondence, records, and administrative documents.

• Able to work independently and as part of a team.

• Able to handle multiple tasks, priorities, and deadlines.

• Willing to conduct regular campus rounds and assist with hands-on operational activities.

• Willing to assist during enrollment periods, examinations, school events, orientations, and other institutional activities.

• Good problem-solving and decision-making skills.

• Able to handle concerns in a calm, respectful, and professional manner.

• Able to maintain confidentiality when handling student, employee, and institutional information.

• Willing to learn and adapt to institutional policies, procedures, and administrative systems.

• With complete government-mandated employment credentials.

PREFERRED SKILLS

Applicants with any of the following skills will have an advantage:

• School or campus administration

• Office administration

• Operations coordination

• Student and parent relations

• Event coordination

• Personnel coordination

• Facilities and property coordination

• Documentation and records management

• Report preparation

• Microsoft Office / Google Workspace

• Customer service

• Problem-solving

• Conflict management

• Basic knowledge of school policies and procedures

• Administrative monitoring and coordination

WHAT WE ARE LOOKING FOR

We are looking for someone who is:

• Responsible – dependable in handling assigned responsibilities and campus concerns
• Organized – capable of managing schedules, documents, reports, and multiple tasks
• Proactive – takes initiative in identifying and addressing operational concerns
• Professional – maintains proper communication and conduct with students, employees, and stakeholders
• Approachable – comfortable assisting students, parents, faculty, staff, and visitors
• Detail-Oriented – ensures that administrative requirements and campus activities are properly monitored
• Adaptable – willing to assist in different areas of campus operations when needed
• Problem-Solver – capable of assessing concerns and coordinating appropriate solutions
• Team-Oriented – works effectively with different departments and personnel
• Trustworthy – handles confidential information and institutional matters with discretion