Assistant Company Secretary - PH26004

Hammerjack Pty Ltd; Philippines; On-site; PHP 450,000 - 650,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking an Assistant Company Secretary to support governance, regulatory filings, and client portfolios. You will assist with day-to-day secretarial operations and coordinate with ASIC, ATO, TGA, and other bodies, ensuring proper documentation and timely filings.

This role requires a bachelor’s degree in a related field, 1–3 years’ ASIC experience, and the ability to start immediately.

Qualifications

• Bachelor’s degree in Consular and Diplomatic Affairs, Political Science, or related fields.
• 1–3 years relevant experience.
• Experience handling ASIC, ATO, TGA regulatory bodies.
• Must be living and residing in the Philippines.

Responsibilities

• Assist day-to-day Company Secretarial functions and governance matters.
• Register Registered Foreign Companies with ASIC.
• Manage a portfolio of clients and maintain documentation.
• Draft and file forms with ASIC, ATO, TGA and other bodies.
• Coordinate legal document execution and liaise with ASIC officers.
• Prepare director and shareholder resolutions and regular client reports.
• Manage business names and director changes; ensure governance standards.

Skills

Governance

Regulatory compliance

Stakeholder liaison

Documentation management

Education

Bachelor's degree in related field

Job description

Assistant Company Secretary - PH26004

KEY RESPONSIBILITIES

• Assisting with the day-to-day assistance of the Company Secretarial function and governance matters;
• Registration of Registered Foreign Companies with ASIC;
• Managing a portfolio of clients;
• Creation and maintenance of hard copies at the Registered Office and on the file server;
• Drafting and filing of forms with ASIC, ATO, TGA, and other relevant regulatory bodies;
• Manage the Monday and CAS BGL database and registers;
• Drafting of directors and members circulating resolutions;
• Drafting of regular reports to the client company directors;
• Manage and maintain business names for all clients;
• Preparation of Share transactions;
• Preparation of Director changes, including resignations and appointments;
• Coordinate legal document execution
• Ensure and (where appropriate) organise D&O Insurance;
• Filing for audit relief where applicable, followed by an annual review of the requirements;
• Liaising with shareholders, professionals, including senior executives, directors, and legal providers, on secretarial matters and corporate transactions;
• Handling client enquiries regarding compliance and best practice corporate governance;
• Drafting of corporate governance materials for clients, such as Board charters and policies;
• Handling of ASIC enquiries and liaison with ASIC officers as required;
• Working with the Resident Directors to ensure good governance;
• Conducting all company, title, and registered charges searches and downloading extracts from ASIC;
• Replying to and following up on risk management questionnaire queries;
• Other ad-hoc duties for clients and Acclime as required.

QUALIFICATIONS

• Bachelor's Degree in Consular and Diplomatic Affairs, Political Science, or other related fields
• Preferably with 1-3 years relevant experience
• Experience in handling ASIC
• Can start immediately
• Knowledgeable in different forms with ASIC, ATO, TGA, and other relevant regulatory bodies
• Must be living and residing in the Philippines