Assistant Company Secretary - PH26004

Acclime; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Acclime Philippines is seeking an organised Company Secretarial professional to assist with day-to-day governance matters, register foreign companies with ASIC, and manage a portfolio of clients.

You will draft directors' resolutions, maintain secretarial registers, file forms with ASIC/ATO/TGA, liaise with regulators and shareholders, and prepare governance policies and reports for client boards.

Qualifications

• Bachelor's degree in Consular and Diplomatic Affairs, Political Science, or related fields.
• Preferably with 1-3 years' relevant experience.
• Experience in handling ASIC.
• Knowledgeable in forms with ASIC, ATO, TGA, and other regulatory bodies.
• Must be living and residing in the Philippines.

Responsibilities

• Assisting with day-to-day Company Secretarial duties and governance matters.
• Registration of Registered Foreign Companies with ASIC.
• Managing a portfolio of clients.
• Drafting and filing forms with ASIC, ATO, TGA, and other regulatory bodies.
• Liaising with shareholders, professionals, directors, and executives on secretarial matters.
• Drafting directors' and members' circulating resolutions.
• Drafting regular reports to client company directors.
• Maintenance of registers and corporate documents.

Skills

Governance

Regulatory compliance

Client management

Stakeholder communication

Research and due diligence

Education

Bachelor's degree in Consular and Diplomatic Affairs

Bachelor's degree in Political Science

Tools

ASIC knowledge

ATO knowledge

TGA knowledge

Job description

KEY RESPONSIBILITIES

• Assisting with the day-to-day assistance of the Company Secretarial function and governance matters;
• Registration of Registered Foreign Companies with ASIC;
• Managing a portfolio of clients;
• Creation and maintenance of hard copies at the Registered Office and on the file server;
• Drafting and filing of forms with ASIC, ATO, TGA, and other relevant regulatory bodies;
• Manage the Monday and CAS BGL database and registers;
• Drafting of directors' and members' circulating resolutions;
• Drafting of regular reports to the client company directors;
• Manage and maintain business names for all clients;
• Preparation of Share transactions;
• Preparation of Director changes, including resignations and appointments;
• Ensure and (where appropriate) organise D&O Insurance;
• Filing for audit relief where applicable, followed by an annual review of the requirements;
• Liaising with shareholders, professionals, including senior executives, directors, and legal providers, on secretarial matters and corporate transactions;
• Handling client enquiries regarding compliance and best practice corporate governance;
• Drafting of corporate governance materials for clients, such as Board charters and policies;
• Handling of ASIC enquiries and liaison with ASIC officers as required;
• Working with the Resident Directors to ensure good governance;
• Conducting all company, title, and registered charges searches and downloading extracts from ASIC;
• Replying to and following up on risk management questionnaire queries;
• Other ad-hoc duties for clients and Acclime as required.

QUALIFICATIONS

• Bachelor's Degree in Consular and Diplomatic Affairs, Political Science, or other related fields
• Preferably with 1-3 years' relevant experience
• Experience in handling ASIC
• Knowledgeable in different forms with ASIC, ATO, TGA, and other relevant regulatory bodies
• Must be living and residing in the Philippines