Corporate Secretary

TOA Global; Pampanga; On-site; PHP 357,000 - 491,000; Full time

Job summary

TOA Global in the Philippines is hiring a Corporate Secretary to work onsite at our Tarlac or Clark facilities. The role supports Australian client entities, ensuring regulatory compliance and accurate corporate documentation.

You'll manage ASIC filings, prepare invoices, maintain company extracts, and perform regulatory searches. The position offers a full-time day shift (7:00 AM – 4:00 PM) with a competitive Php 32,000–44,000 salary range.

Qualifications

• At least 1-2 years of Australian experience.
• Minimum 1-2 years in Corporate Secretarial Assistant role within a professional services firm.
• Intermediate knowledge of the ASIC and CAS 360 software package is required.
• Strong understanding of the Corporations Act and corporate governance principles is preferred.
• Intermediate skills in Microsoft Word, Excel, and PDF editors.

Responsibilities

• Manage annual company statements and changes through ASIC.
• Prepare invoices for ASIC-related services and monitor payments.
• Download and maintain ASIC company extracts, correspondence registers, and corporate secretarial documents.
• Conduct thorough company and individual searches using ASIC and regulatory platforms.
• Add and maintain client details within the tax agent portal to ensure data integrity.
• Perform additional administrative and compliance tasks as required.

Skills

AU experience

Corporate governance

MS Word/Excel

Regulatory knowledge

Tools

ASIC

CAS 360

PDF editors

Job description

Location: Tarlac & Clark, Philippines
Work Arrangement: Onsite, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 32,000 - Php 44,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting industry.

As a Corporate Secretary, you will work closely with the client to manage critical Australian corporate compliance. This role is essential for maintaining the regulatory standing of client entities, requiring a high degree of technical precision and an intermediate mastery of specialized compliance software.

Your Impact

ASIC Management: Manage annual company statements and process changes to company details through ASIC.

Financial Oversight: Prepare invoices for ASIC-related services and monitor fee payments, including tracking late fees and managing waiver requests.

Record Keeping: Download and maintain ASIC company extracts, correspondence registers, and corporate secretarial documentation with high accuracy.

Search & Verification: Conduct thorough company and individual searches using ASIC and other relevant regulatory platforms.

Portal Administration: Add and maintain client details within the tax agent portal to ensure data integrity.

Ad Hoc Support: Perform additional administrative and compliance tasks as required to support the client's business goals.

What You Bring

The Experience: At least 1-2 years of Australian (AU) experience.

The Background: Minimum 1-2 years of experience as a Corporate Secretarial Assistant within a professional services firm and a team environment.

Technical Mastery: Intermediate knowledge of the ASIC and CAS 360 software package is required.

Regulatory Knowledge: A strong understanding of the Corporations Act and corporate governance principles is preferred.

Software Proficiency: Intermediate skills in Microsoft Word, Excel, and PDF editors.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You:

Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program:

Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security:

Comprehensive HMO and Life Insurance coverage from day one.

Day Shift Stability:

Enjoy a consistent 7:00 AM to 4:00 PM schedule that respects your time and provides an excellent work-life balance.

Global Exposure:

Work directly with international clients, gaining specialized knowledge in Australian corporate law.

Professional Growth:

Benefit from our commitment to empowering individuals to excel in their careers.

The Hub Experience:

Work from our Tarlac or Clark facilities, a professional environment built to support global excellence.