Manager - Corporate Secretarial

Talent Titans; Manila; Hybrid; PHP 1,200,000 - 2,400,000; Full time

Job summary

Talent Titans is seeking a Manager - Corporate Secretarial to lead company secretarial activities for Philippine entities. You will prepare minutes, resolutions and corporate documents, and coordinate with auditors, bankers, and government authorities to ensure compliance.

In this role you will manage board packs, attend board meetings, and serve as Corporate Secretary, ensuring all statutory requirements are met while producing quarterly compliance reports and coordinating with internal teams

Qualifications

• University graduate with Corporate Governance, Business, Law or related degree.
• Minimum of 8 years of corporate secretarial/legal/governance experience with 2+ in-house.
• Proven ability to handle complex and high-level tasks independently.
• Solid experience in preparing board minutes/resolutions and corporate documents.
• Proficiency in Microsoft Word and Excel.
• Knowledge of legal documents, AML and KYC requirements.

Responsibilities

• Manage full set of Philippine company secretarial duties, including minutes and resolutions.
• Prepare board packs and minutes; liaise with auditors, bankers, advisors, and authorities.
• Ensure timely filings with SEC, BIR, and local government compliance.
• Act as Corporate Secretary for Philippine entities; ensure statutory compliance.
• Produce quarterly compliance reports; coordinate with internal and external parties.
• Liaise with other departments; coordinate document notarization and legalization.
• Other duties as assigned.

Skills

Attention to detail

Compliance mindset

Stakeholder management

Communication skills

Education

Bachelor's degree in Corporate Governance / Law / Business

Tools

Microsoft Word

Microsoft Excel

Job description

About the job Manager - Corporate Secretarial

Key Roles and Responsibilities ：

Work independently to engage a full set of company secretarial duties for Philippines companies, including preparing minutes and resolutions, handling corporate documentation, liaising with auditors, bankers, and other professional advisors and government authorities and coordinating with local professional firms / 3rd parties etc. on the documentations.

Ensures timely and accurate submission of related filings with ensures periodic compliance with Securities and Exchange Commission (SEC), the Bureau of Internal Revenue (BIR), or the local government authorities etc.

Attend to the formalities of board meetings including the preparation of board packs and the minutes of meetings

Act as the Corporate Secretary for entities in the Philippines, ensure compliance of all statutory matters pertaining to Philippines companies

Produce quarterly compliance reporting for all Philippines companies, and coordinating amongst internal and external parties as required

Coordinating and liaising with other departments of the company as required

Liaison with lawyers, notary public on notarization and legalization of documents

Other job-related duties as assigned

Education / experience / technical skills required:

• University graduate with Corporate Governance, Business, Law or related degree
• Minimum of 8 years of experience in corporate secretarial legal or governance role with 2 years in-house role experience which will be advantage
• Proven ability to handle complex and high-level tasks independently
• Solid experience in the preparation of board minutes/resolutions and relevant corporate documents
• Proficiency in Microsoft Word and Excel
• Knowledge of legal documents, AML and KYC requirements