Corporate Secretary

Viventis Search Asia; Quezon City; On-site; PHP 1,800,000 - 3,600,000; Full time

Job summary

Viventis Search Asia in the Philippines is seeking an experienced Corporate Secretary to manage board and stockholder meetings, maintain governance records, and ensure SEC/PSE compliance. You will lead preparation of agendas, minutes, and resolutions, while coordinating corporate actions and ongoing governance policies.

Ideal candidates hold a Philippine Bar admission with 8+ years in governance or secretarial roles within large corporations or financial institutions, and have strong drafting

Qualifications

• Licensed lawyer with Philippine Bar in good standing.
• 8+ years in corporate governance, corporate secretarial, legal, compliance, or related functions.
• Experience supporting Boards and Committees including agendas, minutes, resolutions, and certifications.
• Strong knowledge of Philippine corporate, securities, and governance laws including SEC and PSE rules.
• Experience with publicly listed companies; IPOs and capital markets exposure preferred.

Responsibilities

• Manage Board, Board Committee, and stockholders' meetings including notices, agendas, materials, minutes, resolutions, and action trackers.
• Maintain annual Board and Committee calendars.
• Prepare and maintain Secretary's Certificates, Board and stockholder resolutions, corporate books, and other records.
• Manage SEC corporate filings, including GIS and other submissions.
• Maintain records of directors and officers, including appointments, terms, attendance, training, independence, and conflicts declarations.
• Coordinate corporate actions involving share issuances, transfers, dividends, capital changes, and approvals.
• Maintain corporate records and governance documentation for the Company and subsidiaries.
• Conduct regular corporate housekeeping reviews and address filing deficiencies.
• Support Board Charter, Committee Charters, and governance policies.
• Stay updated on Philippine corporation law, SEC regulations, and PSE rules.
• Provide sound advice to Board and senior management on governance and regulatory obligations.

Skills

Board governance

Legal drafting

Regulatory compliance

Stakeholder management

Corporate communications

Education

Law degree & Philippine Bar

Job description

• Manage Board, Board Committee, and stockholders' meetings, including notices, agendas,

materials, minutes, resolutions, and action trackers.

• Maintain the annual Board and Committee calendars.

• Prepare and maintain Secretary's Certificates, Board and stockholder resolutions, corporate books, and other corporate records.

• Manage SEC corporate filings, including the General Information Sheet and other required

submissions.

• Maintain records of directors and officers, including appointments, terms, attendance, training,

independence, and conflict-of-interest declarations.

• Coordinate corporate actions involving share issuances, transfers, dividends, capital changes, and stockholder approvals.

• Maintain corporate records and governance documentation for the Company and its subsidiaries.

• Conduct regular corporate housekeeping reviews and address documentation or filing deficiencies.

• Support the development and maintenance of the Board Charter, Committee Charters, Manual on

Corporate Governance, and other governance policies.

• Keep updated on Philippine corporation law, SEC regulations, corporate governance requirements,

and relevant PSE rules and practices.

Qualifications:

• Philippine Bar Member and licensed lawyer in good standing.

• 8+ years of relevant experience in corporate governance, corporate secretarial, legal, compliance, or related functions, preferably in a large corporation, publicly listed company, law firm, or financial institution.

• Proven experience supporting Boards of Directors and Board Committees, including preparation of agendas, minutes, resolutions, certifications, and other corporate governance documentation.

• Strong knowledge and practical experience in Philippine corporate, securities, and governance

laws, including SEC and PSE rules and regulatory requirements.

• Prior experience working with a publicly listed company, with solid exposure to continuing

disclosure, corporate reportorial requirements, shareholder matters, and regulatory compliance.

• Experience in IPOs, capital markets transactions, securities offerings, corporate restructuring, or other major corporate transactions is highly preferred.

• Strong understanding of SEC and PSE filing, disclosure, and compliance processes.

• Excellent legal drafting, communication, organizational, and stakeholder management skills.

• Demonstrated ability to provide sound advice to the Board and senior management on corporate

governance, regulatory obligations, and corporate matters.

• High level of integrity, discretion, attention to detail, and professional judgment.