Assistant Accounting Staff

Kura Cafe; General Trias; On-site; PHP 201,000 - 312,000; Full time

Job summary

Kura Cafe in Cavite is seeking an Assistant Accounting Staff to support the Accounting and Audit team with accurate recording, encoding, and maintenance of the company’s financial documents and transactions.

The position will primarily handle receipt encoding, expense recording, data entry, and basic accounting support to help ensure that company financial records are complete, accurate, updated, and properly documented.

Qualifications

• Graduate or undergraduate of Accounting, Accounting Technology, Financial Management, Business Administration or related course preferred.
• Fresh graduates may apply.
• Basic understanding of accounting and financial documentation is an advantage.
• Strong attention to detail and accuracy.

Responsibilities

• Encode and record staff-submitted receipts and supporting documents.
• Input receipts into accounting records, trackers, or spreadsheets.
• Organize receipts by date, category, department, or transaction type.
• Maintain filing of physical and digital receipts.
• Encode daily and operational expenses into the designated tracker or accounting system.
• Verify expenses have receipts or supporting documents.
• Assist in encoding financial transactions into company records.
• Maintain updated accounting databases and trackers.
• Double-check entries for encoding errors or duplicates.
• Prepare basic summaries of expenses, purchases, and transactions.
• Maintain organized filing system for receipts, invoices, cash vouchers, and other records.
• Scan and organize documents for digital filing when needed.
• Assist in payroll, supplier payments, or related processes when assigned.

Skills

Attention to Detail

Time Management

Organization

Data Entry Skills

Confidentiality

Accountability

Integrity

Teamwork

Willingness to Learn

Education

Accounting or related field

Tools

Microsoft Excel

Google Sheets

Job description

Job Summary

The Assistant Accounting Staff is responsible for assisting the Accounting and Audit team with the accurate recording, encoding, organization, and maintenance of the company’s financial documents and transactions.

The position will primarily handle receipt encoding, expense recording, document organization, data entry, and basic accounting support to help ensure that company financial records are complete, accurate, updated, and properly documented.

Key Responsibilities

1. Receipt and Sales Documentation

• Encode and record staff-submitted receipts and supporting documents.

• Input receipts into the company’s accounting records, trackers, or spreadsheets.

• Check receipts for completeness, including date, supplier, amount, purpose, and supporting documentation.

• Organize receipts according to date, category, department, or transaction type.

• Maintain proper filing of physical and digital receipts.

2. Expense Recording

• Encode daily and operational expenses into the designated expense tracker or accounting system.

• Properly categorize expenses such as:

  • Supplies and ingredients

  • Maintenance and repairs

  • Transportation and delivery

  • Utilities

  • Office expenses

  • Employee-related expenses

  • Other operational expenses

• Verify that expenses have the necessary receipts, invoices, cash vouchers, or supporting documents.

• Assist in identifying incomplete or missing expense documentation.

3. Accounting Data Entry

• Assist in encoding financial transactions into company spreadsheets, accounting records, or systems.

• Maintain accurate and updated accounting databases and trackers.

• Double-check entries for possible encoding errors, duplicate transactions, or incorrect amounts.

• Assist in preparing basic summaries of expenses, purchases, and other financial transactions.

4. Document Filing and Organization

• Maintain an organized filing system for:

  • Official receipts

  • Sales invoices

  • Supplier invoices

  • Cash vouchers

  • Purchase documents

  • Liquidation documents

  • Expense reports

  • Other accounting records

• Scan and organize accounting documents for digital filing when necessary.

• Ensure that documents can be easily retrieved for accounting review, auditing, and government compliance.

5. Support to Accounting Staff

• Assist the Accounting Staff in preparing reports, summaries, and supporting schedules.

• Help reconcile records and supporting documents when requested.

• Assist in checking purchases, expenses, and liquidation documents.

• Prepare documents needed for payroll, supplier payments, or other accounting processes when assigned.

• Perform other basic accounting and administrative duties as assigned.

6. Support to Auditor

• Prepare and organize documents requested by the Auditor.

• Assist in tracing receipts, vouchers, expenses, and supporting documents during audits.

• Help identify missing documentation or discrepancies for further review by the Accounting Staff or Auditor.

• Maintain proper records to make internal auditing more efficient.

7. Confidentiality and Compliance

• Maintain strict confidentiality regarding company sales, expenses, payroll, supplier information, and other financial records.

• Follow company accounting procedures and internal controls.

• Ensure accuracy, honesty, and integrity when handling financial information.

• Immediately report discrepancies, missing documents, or unusual transactions to the Accounting Staff, Auditor, or Management.

Qualifications

• Graduate or undergraduate of Accounting, Accounting Technology, Financial Management, Business Administration, or a related course is preferred.

• Fresh graduates may apply.

• Basic understanding of accounting and financial documentation is an advantage.

• Knowledge of Microsoft Excel and/or Google Sheets is preferred.

• Strong attention to detail and accuracy.

• Organized and capable of handling large amounts of documents and data.

• Willing to learn company accounting procedures.

• Able to maintain confidentiality.

• Reliable, honest, responsible, and trustworthy.

• Good communication and coordination skills.

Key Competencies

• Attention to Detail

• Accuracy

• Organization

• Data Entry Skills

• Confidentiality

• Accountability

• Time Management

• Integrity

• Teamwork

• Willingness to Learn

Performance Expectations

The Assistant Accounting Staff is expected to ensure that:

• Receipts and expenses are encoded accurately and on time.

• Financial documents are complete and properly organized.

• Missing or incomplete documents are immediately reported.

• Accounting trackers are regularly updated.

• Documents requested by Accounting or Audit can be easily located.

• Company financial information is treated with strict confidentiality.

• Work is completed accurately with minimal encoding errors.

Other Duties:
The employee may also be assigned other accounting, administrative, documentation, and financial record-related tasks that may reasonably be required by the Accounting Staff, Auditor, or Management.