Aspiring General Virtual Assistant (PH)

Wing Assistant; Philippines; Hybrid; PHP 279,000 - 335,000; Full time

Benefits offered by this job

Performance incentives

Job stability

Paid training

Inclusive culture

Upskilling

Supportive team

Career growth

Fun work environment

Holiday pay

Job summary

Wing Assistant in Makati City is seeking an Aspiring General Virtual Assistant for a hybrid work setup. The role involves data entry, document management, CRM updates, scheduling, travel arrangements, email handling, and ad hoc tasks.

We welcome fresh graduates or those transitioning from the BPO sector with strong communication, organization, and tech-savviness. Training is provided, and US-hours scheduling applies.

Qualifications

• Fresh graduate or from the BPO industry looking to transition into the Virtual Assistant field.
• Less than 1 year VA experience accepted.
• Excellent phone, email, and instant messaging communication skills.
• Solid organizational and time management skills.
• Able to work on a graveyard shift.
• Tech savvy and familiar with current technologies like desktop sharing and VoIP.
• Experience with word-processing software and spreadsheets.
• Knowledge of online calendars and scheduling.

Responsibilities

• Store and organize documents and files.
• Data Entry: prepare lead lists, transcribe audio, payroll info, and notes.
• Research products and secure samples.
• CRM data for marketing and sales campaigns.
• Create and send invoices, track payments, record expenses.
• Gather data and prepare reports on trends.
• Monitor projects and organize company data.
• Coordinate team calendars and meetings scheduling.
• Prepare itineraries and book travel.
• Handle calls and appointments; reply to emails.
• Respond to emails and organize inbox per client preferences.
• Ad hoc tasks.

Skills

Fresh graduate

BPO to VA transition

Less than 1 year VA experience

Excellent communication

Organizational skills

Graveyard shift

Tech savvy

MS Office

Google Calendar

Proactive attitude

Tools

MS Office

Google Calendar

Cloud services

Job description

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Aspiring General Virtual Assistant (Hybrid)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Aspiring General Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Store and organize documents and files.

2. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

3. Research products, purchase goods & secure samples.

4. Store, update & collect information for marketing and sales campaigns through a CRM system.

5. Create and send statements or invoices, track payments, and record company expenses.

6 Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).

7. Monitor projects, conduct internal communication & organize company data.

8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

9. Prepare itineraries, book hotels, rental cars, etc.

10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

12. Ad hoc tasks

Qualifications:

• Fresh graduate, or from the BPO industry looking to transition into the Virtual Assistant field, or with less than 1 year of VA experience
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: Wing Assistant Office, 8th Floor, Finman Centre Admin Office

Salary Package:

PHP 25,000 to PHP 30,000 per month

Work Arrangement Disclaimer

Proximal hires (Makati and nearby areas): Contractors within commuting distance of the Makati office will be required to report onsite as part of the hybrid arrangement during nesting.

Onsite Training Requirement: All hires must complete a 10-day on-site training program at the Wing Assistant Office 8th Floor, Finman Centre Admin Office in Makati City

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.