Area Supervisor

Jobs On The Go Service Cooperative; Quezon City; On-site; PHP 167,000 - 234,000; Full time

Job summary

A service cooperative in Quezon City is seeking an Administrative Support to Area Coordinators. In this role, you will maintain contract records, assist in payroll tasks, and act as the main contact point for documentation needs. You will help coordinate with HR and support hiring activities, ensuring effective communication between management and area coordinators. Strong organizational skills and experience in administrative tasks are essential for success in this position.

Qualifications

• Experience in administrative support roles.
• Strong organizational skills.
• Ability to communicate effectively with teams.

Responsibilities

• Maintain and update contract records and personnel files.
• Serve as the main point of contact for documentation needs.
• Assist in payroll summarization and report preparation.
• Relay important announcements and policy updates from management to Area Coordinators and vice versa.
• Coordinate with HR for contract expiration, renewals, endorsements, and pooling requests.
• Identify outlets that require pooling or replacements and assist in preparing endorsement forms.
• Monitor and summarize issues relayed by Area Coordinators for escalations to HR or Operations.
• Assist in payroll summarization, consolidating timekeeping, and encoding verified reports.
• Ensure coordination between Area Coordinators and Payroll for adjustments, disputes, or missing entries.
• Support in validating and reconciling discrepancies between manning lists, schedules, and actual assignments.
• Maintain a list of back-up applicants for emergency deployment.
• Organize applicant profiling, shortlisting, and pre-screening support for hiring activities.
• Track outlet staffing needs and assist in candidate endorsements as requested by Area Coordinators.

Job description

Administrative Support to Area Coordinators

• Maintain and update the 201 files, contract records, and orientation attendance of all deployed personnel.
• Serve as the main point of contact for internal documentation needs, clarifications, and updates from Area Coordinators.
• Encode, organize, and archive files to support HR and Operations in audits and monitoring.

Communication and Coordination

• Relay and follow up important announcements, reminders, and policy updates from management to Area Coordinators and vice versa.
• Coordinate with HR for contract expiration, renewals, endorsements, and pooling requests.
• Identify outlets that require pooling or replacements and assist in preparing the endorsement forms.
• Monitor and summarize issues/concerns relayed by Area Coordinators for escalations to HR or Operations/Area Coordinators.

Payroll & Report Preparation

• Assist in payroll summarization, particularly in consolidating timekeeping and encoding verified reports.
• Ensure proper coordination between Area Coordinators and Payroll Team for adjustments, disputes, or missing entries.
• Support in validating and reconciling discrepancies between manning lists, schedules, and actual assignments.

Support for Pooling & Deployment

• Maintain a list of back-up applicants for emergency deployment.
• Organize applicant profiling, shortlisting, and pre-screening support for hiring activities.
• Track outlet needs for staffing and assist in candidate endorsements as requested by Area Coordinators.