AP Coordinator

Booth; Makati; On-site; PHP 480,000 - 640,000; Full time

Job summary

Booth in Makati is looking for an Accounts Payable specialist to manage the AP mailbox, process invoices, and perform reconciliations with accuracy and timeliness.

You will ensure three-way matching, OCR validation, and approvals, while meeting SOPs and SLAs. The role requires 3+ years in AP, strong Excel skills, and the ability to collaborate with cross-functional teams for audit readiness.

Qualifications

• Requires accounting degree or diploma.
• 3+ years of accounts payable experience.
• Proficiency in accounting software and principles.
• Intermediate to advanced Excel (VLOOKUP, PivotTables, formulas).
• Basic knowledge of Canadian taxes (GST/HST/QST).
• Strong interpersonal and collaborative skills.
• Self-motivated with minimal supervision.
• Ability to work in a fast-paced environment with ambiguity.

Responsibilities

• Manage the AP mailbox, prioritizing and organizing daily tasks.
• Adhere to company SOPs and SLAs for accounts payable.
• Manage multiple invoice logs in the Invoice Solution system.
• Collaborate with cross-functional teams to resolve issues.
• Ensure timely processing of invoices using FIFO method.
• Validate invoices after OCR and obtain approvals before payment.
• Perform three-way matching (3WM) accurately.
• Prepare KPI reports and assist with month-end tasks.
• Assist with annual audits and vendor inquiries within SLA.

Skills

Attention to detail

Cross-functional collaboration

Analytical thinking

Time management

Communication

Education

Accounting degree or diploma

Tools

Tipalti

NetSuite

Microsoft Office

Google Workspace

Job description

Job Description:

• Manage the Accounts Payable mailbox, prioritizing and organizing tasks daily.

• Adhere to company policies and procedures related to accounts payable.

• Manage various invoice logs in the Invoice Solution system.

• Work collaboratively with cross-functional teams to resolve issues.

• Ensure the timely processing of non-inventory and inventory bills using the FIFO (First In, First Out) method.

• Validate and verify invoices after OCR (Optical Character Recognition) processing and obtain the necessary approvals before payment.

• Perform accurate three-way matching (3WM).

• Apply analytical skills and sound judgment to identify root causes, solve problems, and handle complex issues requiring in-depth assessment.

• Adhere to agreed-upon Standard Operating Procedures (SOPs) and Service Level Agreements (SLAs).

• Request statements from all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies promptly.

• Respond to vendor inquiries within the agreed SLA of 24 hours.

• Assist with documentation for annual audits.

• Perform administrative duties and ad hoc projects as assigned.

• Prepare reports to track key performance indicators (KPIs).

• Assist with and ensure the completion of month-end tasks before the close of the accounting period.

• Manage vendors paid by credit card and handle complex vendor accounts.

• Serve as backup for the Accounts Payable Team Lead.

What Youll Bring to the Team

• An accounting-related university degree or college diploma.

• A minimum of 3 years of experience in accounts payable.

• Proficiency in accounting software and accounting principles.

• Intermediate to advanced Excel skills, including VLOOKUP, PivotTables, and formulas.

• Basic knowledge of Canadian taxes, including GST/HST/QST calculations.

• Strong interpersonal skills, with the ability to collaborate effectively and build relationships.

• A self-motivated and resourceful approach, with the ability to work with minimal supervision.

• High attention to detail, particularly in invoice entry.

• The ability to think outside the box and identify effective solutions.

• Professionalism and the ability to handle confidential information.

• The ability to work in a fast-paced environment with ambiguity and constant change.

• Excellent organizational skills and the ability to manage multiple deadlines simultaneously.

• Strong analytical and problem-solving skills.

• Excellent written and verbal communication skills, a strong work ethic, a self-starter mindset, and a commitment to excellent client service.

Things We Consider an Asset

• Experience using Tipalti and NetSuite accounting software.

• Experience in e-commerce, manufacturing, or consumer packaged goods industries.

• Experience with Microsoft and Google Workspace.

• Experience using multiple ad hoc applications for work.

Key Performance Indicators (KPIs)

• Retracted invoices.

• Bills processed daily and weekly.

• Bills placed on hold.

• Vendor reconciliations.

• Invoice logs.