Accounts Payable Associate (TEMPORARY)

IntouchCX; Manila; On-site; PHP 335,000 - 614,000; Full time

Job summary

IntouchCX is hiring for a qualified accounting professional to manage AP/AR, cash flow, and general ledger tasks in a dynamic team. You will handle vendor invoices, client billing, and routine journal entries while supporting month-end close and internal controls.

The role requires 1–3 years of accounting experience, proficiency with ERP tools, and strong Excel skills. A Bachelor’s degree or equivalent is expected, with growth opportunities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent).
• 1–3 years of hands-on accounting, AP/AR, or operational financial work.
• Proficient with ERP/accounting software (NetSuite/QuickBooks/SAP/Xero/Sage).
• Strong Excel / Google Sheets skills (VLOOKUP, Pivot Tables).
• Solid GAAP or IFRS knowledge.

Responsibilities

• Process vendor invoices, PO matching, approvals, and disbursement runs.
• Issue client invoices, record payments, monitor aging, assist collections.
• Record cash receipts/disbursements; perform bank reconciliations.
• Prepare and post standard journal entries for routine expenses and accruals.
• Support month-end close and reconcile subledgers with the GL.
• Maintain organized records and assist auditors as needed.

Skills

Attention to Detail

Communication

Time Management

Problem-Solving

Cross-functional Collaboration

Education

Bachelor’s degree in Accounting, Finance, or related field

Equivalent working experience / Associate Degree

Tools

NetSuite

QuickBooks

SAP

Xero

Sage

Job description

Key Responsibilities

Core Accounting Operations

• Accounts Payable (AP): Process vendor invoices, match purchase orders with receipts, verify approvals, and prepare disbursement runs.

• Accounts Receivable (AR): Issue client invoices, record incoming payments, monitor aging reports, and assist with collections follow-ups.

• Cash Management: Record daily cash receipts and disbursements; perform routine bank reconciliations.

• General Ledger: Prepare and post standard journal entries for routine expenses, accruals, and prepayments.

Month-End & Financial Reporting

• Assist with month-end and year-end close procedures, ensuring all subledgers reconcile with the general ledger.

• Help maintain balance sheet schedules, fixed asset registers, and inventory tracking logs.

• Support the accounting team in preparing preliminary financial statements and variance reports for management review.

Compliance & Documentation

• Maintain organized digital and physical financial records, audit trails, and supporting documentation.

• Assist internal and external auditors during annual audits by gathering required schedules and sample documents.

• Ensure compliance with internal controls, company financial policies, and local regulatory requirements.

Required Qualifications & Skills

Education & Experience

• Education: Bachelor’s degree in Accounting, Finance, or a related business field (or equivalent working experience/Associate Degree).

• Experience: 1-3 years of hands-on experience in general accounting, book-keeping, AP/AR, or operational finance.

Technical Skills

• Proficiency in ERP systems and accounting software (e.g., "NetSuite, QuickBooks, SAP, Xero, or Sage.").

• Intermediate to advanced MS Excel / Google Sheets skills (VLOOKUPs, Pivot Tables, data manipulation).

• Solid foundation in GAAP or IFRS accounting principles.

Soft Skills & Competencies

• Attention to Detail: High accuracy in data entry and mathematical calculations.

• Communication: Clear written and verbal communication skills for collaborating with cross-functional teams and external vendors.

• Time Management: Strong organizational skills with the ability to prioritize tasks and meet monthly reporting deadlines.

• Problem-Solving: Analytical mindset to identify discrepancies and reconcile ledger variances effectively.