AP Coordinator

Booth and Partners Pte Ltd; Makati; On-site; PHP 2,430,000 - 3,314,000; Full time

Job summary

Booth and Partners Pte Ltd is seeking an Accounts Payable professional to manage the AP mailbox, process invoices, and ensure accurate three-way matching in a fast-paced Canada-based environment.

You will collaborate with cross-functional teams, reconcile statements monthly, and support month-end close and annual audits while maintaining strict SOPs and SLAs.

Qualifications

• Minimum 3 years of accounts payable experience.
• Proficiency in accounting software and accounting principles.
• Advanced Excel including VLOOKUP, PivotTables, and formulas.
• Strong communication and collaboration abilities.

Responsibilities

• Manage the AP mailbox and prioritize tasks daily.
• Process non-inventory and inventory invoices with proper approvals.
• Perform 3-way matching and OCR verification.
• Reconcile vendor statements monthly to resolve discrepancies.
• Respond to vendor inquiries within the 24-hour SLA.
• Assist with month-end close and audits.
• Prepare KPI reports and support ad hoc projects.
• Act as backup for the AP Team Lead.

Skills

3+ years AP experience

Advanced Excel

Interpersonal skills

Detail-oriented

Communication skills

Self-motivated

Education

Accounting degree or college diploma

Tools

Tipalti

NetSuite

Microsoft Excel

Google Workspace

Job description

• State/Province National Capital Region (Manila)
• Country Canada

Job Description

• Manage the Accounts Payable mailbox, prioritizing and organizing tasks daily.
• Adhere to company policies and procedures related to accounts payable.
• Manage various invoice logs in the Invoice Solution system.
• Work collaboratively with cross-functional teams to resolve issues.
• Ensure the timely processing of non-inventory and inventory bills using the FIFO (First In, First Out) method.
• Validate and verify invoices after OCR (Optical Character Recognition) processing and obtain the necessary approvals before payment.
• Perform accurate three-way matching (3WM).
• Apply analytical skills and sound judgment to identify root causes, solve problems, and handle complex issues requiring in-depth assessment.
• Adhere to agreed-upon Standard Operating Procedures (SOPs) and Service Level Agreements (SLAs).
• Request statements from all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies promptly.
• Respond to vendor inquiries within the agreed SLA of 24 hours.
• Assist with documentation for annual audits.
• Perform administrative duties and ad hoc projects as assigned.
• Prepare reports to track key performance indicators (KPIs).
• Assist with and ensure the completion of month-end tasks before the close of the accounting period.
• Manage vendors paid by credit card and handle complex vendor accounts.
• Serve as backup for the Accounts Payable Team Lead.

Requirements

What You'll Bring to the Team

• An accounting-related university degree or college diploma.
• A minimum of 3 years of experience in accounts payable.
• Proficiency in accounting software and accounting principles.
• Intermediate to advanced Excel skills, including VLOOKUP, PivotTables, and formulas.
• Basic knowledge of Canadian taxes, including GST/HST/QST calculations.
• Strong interpersonal skills, with the ability to collaborate effectively and build relationships.
• A self-motivated and resourceful approach, with the ability to work with minimal supervision.
• High attention to detail, particularly in invoice entry.
• The ability to think outside the box and identify effective solutions.
• Professionalism and the ability to handle confidential information.
• The ability to work in a fast-paced environment with ambiguity and constant change.
• Excellent organizational skills and the ability to manage multiple deadlines simultaneously.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills, a strong work ethic, a self-starter mindset, and a commitment to excellent client service.

Things We Consider an Asset

• Experience using Tipalti and NetSuite accounting software.
• Experience in e-commerce, manufacturing, or consumer packaged goods industries.
• Experience with Microsoft and Google Workspace.
• Experience using multiple ad hoc applications for work.