AP Associate (Travel & Expense) | WFO

Cloudstaff; Philippines; In loco; PHP 558.000 - 893.000; Tempo pieno

Vantaggi offerti da questo lavoro

HMO Coverage

Annual Performance Review with Salary 

Employee Share Units

Cloudstaff Dream Points

Health insurance from day 16 with one‑

Career advancement opportunities

CPD pathway with IPA

Leave flexibility

Mental wellness EAP

Weekly office perks: coffee, meals, &̄

Global career growth

Descrizione del lavoro

Cloudstaff is seeking a detail-oriented T&E and Ramp specialist to review travel expenses and reimbursements across multiple regions. You will verify receipts, comply with policies, and support continuous process improvements in a global setting.

You will collaborate with Accounting, Finance, Payroll, and HR to resolve processing issues, while maintaining confidential financial data and ensuring accurate documentation for audits.

Competenze

• Experience in Travel & Expense operations, Accounts Payable, Finance Operations, or expense auditing.
• Working knowledge of corporate travel and expense policies and internal controls.
• Experience using Ramp or similar expense management platforms.
• Strong attention to detail and ability to identify discrepancies and policy violations.
• Excellent organizational, analytical, and communication skills.
• Ability to work with global employees across multiple currencies and time zones.
• Proficiency in Microsoft Excel or Google Sheets.

Mansioni

• Review and audit employee travel and business expense submissions across regions.
• Verify receipts, descriptions, purposes, merchant details, and categorization.
• Ensure compliance with T&E policies and approval guidelines.
• Review corporate card transactions and reimbursements.
• Identify duplicates, missing receipts, and misclassifications.
• Ensure proper documentation before approval or escalation.
• Monitor Ramp submissions and review queues globally.
• Validate coding, categories, cost centers, and allocations.
• Follow up on missing docs and unclear purposes.
• Escalate exceptions to Finance and improve workflows.

Conoscenze

Expense operations

Accounts Payable

Finance operations

Expense auditing

Ramp platform

Excel

Google Sheets

Strumenti

Ramp

Excel

Google Sheets

Descrizione del lavoro

Key Responsibilities

• Review and audit employee travel and business expense transactionssubmitted through Ramp across multiple countries and regions.
• Verify receipts, expense descriptions, business purposes, merchant details, andappropriate expense categorization.
• Ensure expensescomply with global T&E policies, country-specific requirements, and approval guidelines.
• Review corporate card transactions, out-of-pocket reimbursements, and other employee business expenses.
• Identify duplicate submissions, missing receipts, incorrect expense classifications, and potential policy violation
• Ensure expenses are properly documented and supported before approval or escalation.

Ramp Platform Management

• Monitor and manage global employee expense submissions and review queues within Ramp.
• Validate transaction coding, expense categories, cost centers, and departmental allocations.
• Follow up with employeesregarding missing documentation, unclear business purposes, and noncompliant transactions.
• Escalate exceptions, unusual spending activity, and unresolved issues to theappropriate Finance team member
• Support expense workflow improvements to increase accuracy and processing efficiency.

Global Compliance & Internal Controls

• Apply company T&E policies consistently across global locations while considering local regulations and requirements.
• Review expenses involving multiple currencies, international travel, lodging, meals, and transportation.
• Support internal and external audits bymaintaining complete and accurate expense documentation.
• Identify recurring compliance issues and recommend corrective action
• Maintain confidentiality of employee and company financial information.

Employee Support & Cross-Functional Collaboration

• Serve as a point of contact for global employeesregarding expense submission requirements, policy questions, and Ramp-related issues
• Communicate clearly with employees across different regions and time zones to resolve expense discrepancies.
• Partner with Accounting, Finance, Payroll, and HR teams to resolve expense processing and reimbursement issues.
• Provide guidance to employees on proper expense documentation and policy compliance.

Reporting & Process Improvement

• Track outstanding expenses, policy exceptions, aging transactions, and review turnaround times.
• Assist with periodic T&E compliance reporting and expense reconciliation.
• Identify opportunities to streamline review processes, reduce manual follow-ups, and improve employee compliance.
• Support continuous improvement of global T&E procedures and Ramp workflows.

Role Objective

Ensure accurate, timely, and policy-compliant review of global employee travel and business expenses through Ramp while supporting financial controls, employee satisfaction, and efficient global T&E operations.

Qualifications and Requirements

Required Qualifications

• Experience in Travel & Expense operations, Accounts Payable, Finance Operations, or expense auditing.
• Working knowledge of corporate travel and expense policies and internal controls.
• Experience using Ramp or similar expense management platforms.
• Strong attention to detail and ability toidentify discrepancies and policy violations.
• Excellent organizational, analytical, and communication skills.
• Ability to work with global employees across multiple countries, currencies, and time zones.
• Proficiency in Microsoft Excel or Google Sheets.

Key Performance Indicators (KPIs)

• Timely review andprocessing of expense submissions.
• Accuracy and completeness of expense documentation.
• Compliance with global T&E policies.
• Reduction in outstanding and aging expense transactions.
• Timely resolution of employee expense inquiries.
• Identification and resolution of duplicate, incorrect, or noncompliant expenses.

Perks and Benefits

• HMO Coverage
• ALE Club : Accountants Leading Evolution, be part of a community of accountants within Cloudstaff that serves as a platform to connect with their colleagues
• Annual Performance Review with Salary Increase
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• Exclusive partnership with the IPA to offer a professional CPD pathway
• Exclusive partnerships that offer Cloudstaff accountants additional training sessions
• Flexible leave credits which may be used for vacation, emergency, and sick leaves
• In-house psychiatrist available to support employees' well-being
• International career growth and connections
• Look forward to weekly office perks for work from office staff - Free Coffee, Meals, and Beer Fridays!
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties - with items to give away and cash prizes!
• Top notch workplace with first class VIP lounge and game rooms
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection