AI-Enabled Executive Assistant — Remote, Weekly Pay

Hire Kaya LLC.; Philippines; Remote; PHP 2,318,000 - 4,637,000; Full time

Benefits offered by this job

Weekly pay

1-Year Travel Bonus

Year-End Bonus

HMO Coverage

Paid Time Off (PTO)

Paid US Federal Holidays

Job summary

HireKayana is seeking an AI-enabled Executive Assistant to support the CEO of a US-based cybersecurity consulting firm from the Philippines. You will manage calendars, draft SOWs, and coordinate executive communications with high accuracy and process discipline.

The role emphasizes precise, rule-driven work, using approved AI tools, and maintaining strict review before sending any output. You will support senior leadership and ensure timely, error-free delivery across time zones.

Qualifications

• 3+ years as an executive or virtual assistant to a US-based leader
• Hands-on experience with AI tools such as Claude to improve quality and speed
• Strong written and spoken English, with professional emails
• Exceptional attention to detail: catch wrong dates, names, numbers, and time zones
• Experience managing a busy calendar across time zones in Google Workspace
• Experience editing contracts, proposals, or SOWs in Google Docs or Word
• Follows written rules exactly and asks when a rule doesn't cover the case
• Able to work US Eastern business hours every weekday, with reliable internet and quiet workspace

Responsibilities

• Own the CEO's calendar, resolving conflicts and ensuring scheduling rules are followed
• Send daily/next-day calendar review with video links, agenda, and attendees
• Reschedule meetings per priority rules and confirm in writing
• Send complete calendar invites with correct time zones, video links, dial-ins, and attachments
• Protect the CEO's focus time by declining unnecessary meetings
• Attend routine calls with the CEO and capture notes and actions
• Draft and edit SOWs using templates and pricing instructions
• Track SOWs from draft to signature and verify all details

Skills

Executive Assistant

AI tools Claude

English proficiency

Attention to detail

Calendar management

Contract editing

Google Workspace

Tools

Claude

Google Docs

Word

Google Calendar

Calendly

e-signature tools

Job description

HireKayana is seeking an AI-enabled Executive Assistant to support the CEO of a US-based cybersecurity consulting firm from the Philippines. You will manage calendars, draft SOWs, and coordinate executive communications with high accuracy and process discipline.

The role emphasizes precise, rule-driven work, using approved AI tools, and maintaining strict review before sending any output. You will support senior leadership and ensure timely, error-free delivery across time zones.