AFTER SALES ADMIN ASSISTANT - 2 YRS EXPERIENCE

RETAIL AUTOGAS BUSINESS INDUSTRY; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

RETAIL AUTOGAS BUSINESS INDUSTRY is seeking a capable Sales & Marketing Support professional to assist the sales team with orders, quotes, CRM maintenance, and market campaigns. You will coordinate meetings, prepare reports, and help produce marketing materials while handling admin duties and data entry.

The ideal candidate has a 1-2 year background in sales, marketing, or admin support, with strong organizational and communication skills. This role is on-site in Metro Manila, Philippines.

Qualifications

• Education: Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Experience: 1-2 years in sales, marketing, or administrative support preferred.
• Skills: Strong organizational, multitasking, and written/verbal communication.

Responsibilities

• Assist the sales team with processing orders, quotes, and inquiries.
• Maintain customer databases and CRM systems; track leads.
• Prepare sales reports and presentations for management.
• Assist in executing marketing campaigns and managing content.
• Handle general office tasks and manage calendars and deadlines.
• Input data into spreadsheets and CRM; generate regular KPI reports.
• Collaborate with finance and operations to ensure service delivery.
• Support post-sale activities and respond to client inquiries.

Skills

Organizational skills

Multitasking

Excellent communication

Teamwork

Proactive attitude

Attention to detail

Time management

Education

Bachelor's degree in Marketing or related field

Tools

Microsoft Office

Canva

Adobe Photoshop

CorelDRAW

Job description

Job Description

RESPONSIBILITIES

• Assist the sales team in processing customer orders, quotes, and inquiries.
• Maintain and update customer databases and CRM systems.
• Track sales leads and assist in following up with potential clients.
• Coordinate sales meetings, including scheduling, preparing agendas, and taking meeting minutes.
• Prepare sales reports and presentations for the management team.

Marketing Support

• Assist in the execution of marketing campaigns, both digital and traditional.
• Help manage and update the company's website and social media platforms.
• Assist in the creation of marketing materials such as brochures, flyers, email newsletters, and social media content.
• Monitor and report on the effectiveness of marketing campaigns.
• Coordinate events, webinars, and trade shows as needed.

Administrative Tasks

• Handle general office administration tasks such as filing, photocopying, and managing office supplies.
• Maintain marketing calendars and ensure deadlines are met.
• Prepare and process invoices related to sales and marketing expenses.
• Processing of insurance
• Respond to customer and client inquiries through phone, email, or other communication channels.
• Manage and distribute internal communications within the sales and marketing team.

Data Entry & Reporting

• Maintain accurate records of sales and marketing data.
• Input and update information in spreadsheets, databases, and CRM systems.
• Generate and distribute regular reports on sales performance, marketing activities, and other KPIs.

Collaboration & Coordination

• Work closely with the sales and marketing teams to ensure the timely execution of tasks and projects.
• Coordinate with other departments, such as finance and operations, to ensure seamless delivery of services to clients.
• Assist in the preparation of budget reports and assist with the allocation of marketing funds.

Customer Relationship Management

• Assist in maintaining positive relationships with existing and potential clients.
• Support post-sale activities, ensuring customer satisfaction and assisting with queries or follow-ups.
• Manage correspondence with clients regarding promotional offers or new product launches.

Job Qualifications

• Education: Bachelor's degree in Marketing, Business Administration, Communications, or any related field.
• Experience: At least 1-2 years of experience in a sales, marketing, or administrative support role (preferred)
• Skills: Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with editing tools such as Canva, Adobe Photoshop, Corel Draw etc.
• Attention to detail and ability to manage deadlines.
• Ability to work independently and as part of a team.
• Proactive, with a positive attitude toward learning and taking on new challenges