Administrator / Receptionist

Crown Cloud AI Limited; Hinoba-an; Hybrid; PHP 232,000 - 365,000; Full time

Job summary

Crown Cloud AI Limited is seeking an Administrator / Receptionist to manage front-office communications, scheduling, records, and admin support for the India team. The role involves welcoming visitors, handling calls, emails, and general inquiries, while ensuring professional, organized day-to-day operations.

The successful candidate will coordinate calendars, appointments, and onboarding tasks, assist with invoices and procurement under supervision, and maintain confidential records with

Qualifications

• 2+ years of experience in administration, reception, office coordination, customer service, or a comparable role.
• Professional telephone manner with strong interpersonal and English written and verbal communication skills.
• Good working knowledge of Microsoft Office and/or Google Workspace.
• Strong organisation, attention to detail, time management, record-keeping, and multitasking skills.
• Ability to handle confidential information professionally and work effectively with limited supervision.
• Comfortable using online meeting platforms, calendars, shared drives, and digital systems.
• Experience in IT, software, or professional services is desirable.
• Bachelor’s degree or diploma in Business Administration, Office Management, Commerce, or a related discipline.

Responsibilities

• Welcome visitors professionally and manage incoming telephone calls, emails, and general business enquiries.
• Manage calendars, meetings, appointments, meeting rooms, visitor records, correspondence, and courier records.
• Prepare and securely organise letters, reports, forms, attendance records, directories, files, supplies, and administrative trackers.
• Support candidate communication, interview scheduling, onboarding documentation, and meeting records.
• Support basic invoice, expense, purchase, and supplier-document administration under management supervision.
• Support the Operations Manager and delivery teams while maintaining confidentiality and professional conduct.
• Maintain accurate administrative records and ensure documents are organised and accessible to authorised personnel.

Skills

Professional communication

Interpersonal skills

Time management

Customer service

Education

Bachelor's degree or diploma in Business Administration, Office Management, Commerce, or related

Tools

Microsoft Office

Google Workspace

Job description

Company: Crown Cloud AI Limited
Division: India Team
Location: India – Remote/Hybrid
Employment Type: Full-time
Contract: One-year fixed-term
Experience: 2+ years

Role Summary

Crown Cloud AI Limited is seeking a professional and organised Administrator / Receptionist to manage front-office communication, scheduling, records, and administrative support for the company’s India team.

The successful candidate will serve as an important point of contact for visitors, candidates, employees, and business stakeholders while ensuring that day-to-day administrative activities are handled efficiently and professionally.

Key Responsibilities

• Welcome visitors professionally and manage incoming telephone calls, emails, and general business enquiries.
• Manage calendars, meetings, appointments, meeting rooms, visitor records, correspondence, and courier records.
• Prepare and securely organise letters, reports, forms, attendance records, directories, files, supplies, and administrative trackers.
• Support candidate communication, interview scheduling, onboarding documentation, and meeting records.
• Support basic invoice, expense, purchase, and supplier-document administration under management supervision.
• Support the Operations Manager and delivery teams while maintaining confidentiality and professional conduct.
• Maintain accurate administrative records and ensure documents are organised and accessible to authorised personnel.

Required Skills & Experience

• 2+ years of experience in administration, reception, office coordination, customer service, or a comparable role.
• Professional telephone manner with strong interpersonal and English written and verbal communication skills.
• Good working knowledge of Microsoft Office and/or Google Workspace.
• Strong organisation, attention to detail, time management, record-keeping, and multitasking skills.
• Ability to handle confidential information professionally and work effectively with limited supervision.
• Comfortable using online meeting platforms, calendars, shared drives, and digital systems.
• Experience in IT, software, or professional services is desirable.
• Bachelor’s degree or diploma in Business Administration, Office Management, Commerce, or a related discipline.

Contract Conditions

This is a full-time, one-year fixed-term contract. Continuation may be considered based on performance and business needs.

The successful candidate will be expected to comply with all applicable company, security, confidentiality, data-protection, and delivery requirements throughout the engagement.

Why Join Crown Cloud AI?

Join Crown Cloud AI as an Administrator / Receptionist and play an important role in supporting the India team’s day-to-day operations. You’ll work with employees, candidates, management, and business stakeholders while helping maintain an organised, professional, and efficient workplace.

Job Details

• Position: Administrator / Receptionist
• Company: Crown Cloud AI Limited
• Division: India Team
• Location: India – Remote/Hybrid
• Employment: Full-time
• Contract: One-year fixed-term
• Experience: 2+ years