Administrative Staff

515 LIFE Construction, Corp.; Tanauan; On-site; PHP 223,000 - 357,000; Full time

Job summary

515 Life Construction, Corp. is seeking an Administrative Staff to support HR and admin functions in Tanauan, Batangas.

The role requires a Bachelor's degree in Business Administration or related field and 2-3 years of experience in admin or HR, with solid knowledge of labor laws and company policies. Responsibilities include recruitment, attendance tracking, records management, maintaining org charts, implementing HR policies, preparing reports for government contributions, and ensuring ISO

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2-3 years of experience in an administrative or HR-related role.
• Strong understanding of labor laws, company policies, and employment procedures.
• Knowledge in ISO 9001:2015 Quality Management Systems and documentation standards is an advantage.
• Strong administrative and organizational skills.
• Excellent written and verbal communication skills with proficiency in preparing, drafting, and managing business correspondence.
• Strong attention to detail and accuracy in documentation and records management.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Effective filing, records management, and document control skills.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Strong interpersonal and customer service skills in dealing with employees and external stakeholders.
• Ability to coordinate meetings, prepare minutes, and monitor administrative follow-ups.
• Knowledge of office procedures and administrative best practices.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Facilitate end-to-end recruitment, onboarding, orientation, and employee movement in accordance with company policies and procedures.
• Monitor employee attendance, timekeeping, leave administration, probationary status, regularization, contract renewals, and other employment records.
• Prepare and coordinate employee performance evaluations and assist in the performance appraisal process.
• Maintain accurate and confidential employee records, including 201 files, government compliance documents, certifications, and other HR records.
• Maintain updated organizational charts, manpower listings, and HR databases.
• Implement and monitor HR policies, procedures, and disciplinary programs while ensuring compliance with labor laws, company regulations, and government-mandated employment standards.
• Prepare, process, and submit mandatory government contributions and reports to SSS, Pag-IBIG, and PhilHealth in support of employee benefits.
• Administer employee separation processes, including clearance, final pay documentation, and exit interviews.
• Ensure compliance with ISO 9001:2015 Quality Management System requirements, including documentation control, record maintenance, and participation in internal and external audits.
• Plan and implement employee engagement, wellness, corporate social responsibility, training, and development programs, including training needs analysis and evaluation of training effectiveness.
• Organize company meetings, employee events, team-building activities, and other corporate functions.
• Conduct benchmarking of HR policies, employee benefits, and training programs to support continuous organizational improvement.
• Supervise the daily work schedules and activities of utility and maintenance personnel to ensure efficient facility operations.
• Manage office and administrative supplies, coordinate procurement requests, and process utility and operational payments.
• Perform other duties and responsibilities as assigned by the FA Division Manager.

Skills

Administrative skills

Communication skills

Documentation management

MS Office

Confidentiality

Interpersonal skills

Meeting coordination

Attention to detail

Independent & team work

Sourcing/Recruitment

Social security contributions

Permits renewals

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

1. Hold a Bachelor's degree in Business Administration, or related field

2. At least 2-3 years of experience in an administrative or HR-related role

3. With strong understanding of labor laws, company policies, and employment procedures

4. Knowledge in ISO 9001:2015 Quality Management Systems and documentation standards is an advantage.

Required Skills and Experience:

1. Strong administrative and organizational skills.

2. Excellent written and verbal communication skills with proficiency in preparing, drafting, and managing business correspondence, including letters, memoranda, notices, and email communications.

3. Strong attention to detail and accuracy in documentation and records management.

4. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and other office productivity tools.

5. Effective filing, records management, and document control skills.

6. Ability to maintain confidentiality and handle sensitive employee information with discretion.

7. Strong interpersonal and customer service skills in dealing with employees and external stakeholders.

8. Ability to coordinate meetings, prepare minutes, and monitor administrative follow-ups.

9. Knowledge of office procedures and administrative best practices.

10. Ability to work independently and collaboratively in a team environment.

11. Processing and remitting contributions for SSS, PhilHealth, and Pag-IBIG.

12. Monitoring renewal timelines for local government business permits, barangay clearances, and fire safety certificates.

13. Administrative and Office Supplies Management.

14. Good time management and multitasking abilities.

Duties and Responsibilities:

1. Facilitate end-to-end recruitment, onboarding, orientation, and employee movement in accordance with company policies and procedures.

2. Monitor employee attendance, timekeeping, leave administration, probationary status, regularization, contract renewals, and other employment records.

3. Prepare and coordinate employee performance evaluations and assist in the performance appraisal process.

4. Maintain accurate and confidential employee records, including 201 files, government compliance documents, certifications, and other HR records.

5. Maintain updated organizational charts, manpower listings, and HR databases.

6. Implement and monitor HR policies, procedures, and disciplinary programs while ensuring compliance with labor laws, company regulations, and government-mandated employment standards.

7. Prepare, process, and submit mandatory government contributions and reports to SSS, Pag-IBIG, and PhilHealth in support of employee benefits.

8. Administer employee separation processes, including clearance, final pay documentation, and exit interviews.

9. Ensure compliance with ISO 9001:2015 Quality Management System requirements, including documentation control, record maintenance, and participation in internal and external audits.

10. Plan and implement employee engagement, wellness, corporate social responsibility, training, and development programs, including training needs analysis and evaluation of training effectiveness.

11. Organize company meetings, employee events, team-building activities, and other corporate functions.

12. Conduct benchmarking of HR policies, employee benefits, and training programs to support continuous organizational improvement.

13. Supervise the daily work schedules and activities of utility and maintenance personnel to ensure efficient facility operations.

14. Manage office and administrative supplies, coordinate procurement requests, and process utility and operational payments.

Perform other duties and responsibilities as assigned by the FA Division Manager.

Authorities:

1) Issue and sign authorized HR documents, including onboarding notices, employment contracts, performance evaluation forms, notices to explain, and other disciplinary documents in accordance with company policies and labor laws.

2) Conduct preliminary investigations on employee violations, review incident reports, recommend appropriate disciplinary actions, and endorse findings to the FA Division Manager.

3) Assign, coordinate, and monitor the work of HRAD staff, utility personnel, and maintenance personnel within approved operational guidelines.

4) Recommend and endorse employment-related actions, including regularization, contract renewals, employee status changes, training, accreditation, and retention initiatives.

5) Approve routine administrative transactions related to office supplies, procurement requests, facility maintenance coordination, and operational payment processing within the limits of delegated authority.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in the Philippines?
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• How many years' experience do you have as an Administrative Staff?
• Which of the following types of qualifications do you have?

515 Life Construction, Corp. offers wide array of services in Construction and Engineering Consultancy. We lead or take part in General Construction of roads, bridges, buildings, flood control structures and other infrastructures. We also have a group of experts and specialists that conduct Consultancy Services for Transportation Engineering, Water Resources Engineering (Flood Control), Structural Engineering, Geodetic & Geotechnical Surveys, Environmental & Social Studies, and among many others.

In 515 Life, we pledge to provide outstanding quality of outputs and commit to timely closing of Projects. We offer excellence to our clients while maintaining the work-life balance of our employees.

515 Life Construction, Corp. offers wide array of services in Construction and Engineering Consultancy. We lead or take part in General Construction of roads, bridges, buildings, flood control structures and other infrastructures. We also have a group of experts and specialists that conduct Consultancy Services for Transportation Engineering, Water Resources Engineering (Flood Control), Structural Engineering, Geodetic & Geotechnical Surveys, Environmental & Social Studies, and among many others.

In 515 Life, we pledge to provide outstanding quality of outputs and commit to timely closing of Projects. We offer excellence to our clients while maintaining the work-life balance of our employees.