Administrative Specialist: Transcription & Scheduling

Hammerjack Pty Ltd; Philippines; Remote; PHP 223,000 - 357,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines seeks a detail‑oriented administrative professional to support executives with transcription, meeting prep, schedule coordination, and reporting.

You will manage emails, calendars, and digital files, use Google Workspace and Zoom, and ensure timely, accurate task completion from a home or office setup.

Strong organizational skills, independence, and a team mindset are essential, along with a quiet workspace, reliable internet, and clear communication.

Qualifications

• Candidates must work independently and solve problems proactively.
• Team player with a positive attitude and strong work ethic.
• Excellent organizational and time‑management skills.
• Familiarity with Google Workspace and Zoom is preferred.

Responsibilities

• Transcription: Listen to live or recorded calls and take notes of key points.
• Call preparation: Prepare daily call list, meeting agendas, and materials.
• Schedule coordination: Schedule meetings with clients and team members.
• Manage reports: Prepare reports on key metrics within deadlines.
• Virtual file management: Update and maintain digital files for easy access.
• Administrative tasks: Email correspondence and calendar management.

Skills

Independence and proactive problem‑sol

Team player attitude

Organizational and time management

Digital tools proficiency

Education

Tools

Google Workspace

Zoom

Job description

Hammerjack Pty Ltd in the Philippines seeks a detail‑oriented administrative professional to support executives with transcription, meeting prep, schedule coordination, and reporting.

You will manage emails, calendars, and digital files, use Google Workspace and Zoom, and ensure timely, accurate task completion from a home or office setup.

Strong organizational skills, independence, and a team mindset are essential, along with a quiet workspace, reliable internet, and clear communication.