Sales Admin Assistant

CNT- MGBM Medical Supply; Rizal; On-site; PHP 279,000 - 390,600; Full time

Job summary

A healthcare supplies company in Rizal seeks an experienced administrative support staff member. The role involves maintaining sales records, coordinating with clients, and supporting the sales team with reporting and analysis. Candidates should have a diploma, strong communication skills, and technical proficiency in relevant tools. This is a full-time position on-site in Rizal.

Qualifications

• At least 1-3 years of experience in a similar role.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Maintain and update sales records, including client information.
• Prepare and process sales documents such as invoices and orders.
• Communicate with clients to confirm orders and provide updates.
• Compile and analyze sales data to generate performance reports.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Technical Proficiency

Problem-Solving Skills

Education

Diploma

Tools

CRM software

Microsoft Office (Excel, Word, PowerPoint)

Job description

On-site - Rizal 1-3 Yrs Exp Diploma Full-time

Job Description

• Administrative Support:
• Maintain and update sales records, including client information and order history.
• Prepare and process sales documents such as invoices, purchase orders, and delivery schedules.
• Coordinate with the sales team to ensure timely follow-ups and responses to client inquiries.
• Customer Coordination:
• Communicate with clients to confirm orders, provide updates, and address any concerns.
• Assist in managing customer accounts, ensuring accurate documentation and timely communication.
• Handle complaints or elevate issues to the appropriate department for resolution.
• Sales Reporting and Analysis:
• Compile and analyze sales data to generate reports for management review.
• Track sales performance metrics, such as revenue, targets, and market trends.
• Monitor inventory levels and coordinate with supply chain teams to avoid stockouts.
• Team Support:
• Schedule and organize sales team meetings, including preparing agendas and materials.
• Assist in coordinating promotional activities, such as product launches or events.
• Support the sales team by providing relevant product information and resources.
• Compliance and Documentation:
• Ensure all sales processes and records comply with company policies and industry regulations.
• Maintain confidentiality of sensitive data, including client and product information.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: Ensure accuracy in sales records, documentation, and reporting.
• Communication Skills: Strong verbal and written skills for interacting with clients and team members.
• Technical Proficiency: Familiarity with CRM software, Microsoft Office (Excel, Word, PowerPoint), and other relevant tools.
• Problem-Solving Skills: Ability to handle customer concerns and assist in resolving issues efficiently.

Attention to Details Communication Skills Written and Verbal Communication Skills

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