Project Assistant

JJN MEDIA PRODUCTION - Cainta; Rizal; On-site; PHP 279,000 - 390,600; Full time

Job summary

A media production company in Rizal is seeking a Project Coordinator to assist in planning and executing projects. This full-time position requires a Bachelor's degree and 1-3 years of experience, along with strong organizational and communication skills. The ideal candidate should be proficient in project management software and have the ability to manage multiple tasks efficiently.

Qualifications

• 1-3 years of experience in project management or administrative support.
• Ability to manage competing priorities effectively.

Responsibilities

• Assist in project planning, coordination, and execution.
• Maintain and organize project documentation.
• Serve as a point of contact for clients.
• Schedule and coordinate meetings.
• Assist in tracking project progress and preparing reports.
• Support resource allocation for projects.
• Address minor issues that arise during projects.
• Perform general administrative tasks.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency in project management software

Attention to detail

Problem-solving and critical thinking abilities

Ability to work independently and as part of a team

Education

Bachelor's degree

Tools

Microsoft Project

Trello

Asana

Microsoft Office Suite

Job description

On-site - Rizal 1-3 Yrs Exp Bachelor Full-time

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Job Description

• Project Coordination: Assist in the planning, coordination, and execution of projects from inception to completion, ensuring deadlines are met and deliverables are on track.
• Documentation Management: Maintain and organize project documentation, including contracts, meeting notes, timelines, and reports, ensuring everything is easily accessible and up to date.
• Client Communication: Serve as a point of contact for clients, providing updates, answering inquiries, and facilitating smooth communication between the project team and the client.
• Scheduling & Meeting Coordination: Schedule and coordinate internal and external meetings, ensuring that all parties are informed and prepared.
• Data Tracking & Reporting: Assist in tracking project progress and preparing status reports for both internal stakeholders and clients.
• Resource Management: Support project managers in resource allocation, ensuring that project requirements are met and resources are used efficiently.
• Problem Resolution: Address any minor issues or concerns that arise during the project lifecycle and escalate more complex matters to the appropriate team members.
• Administrative Support: Perform general administrative tasks, including managing project files, expense tracking, and other office-related duties as needed.
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in project management software (e.g., Microsoft Project, Trello, or Asana) and Microsoft Office Suite
• Attention to detail and ability to manage competing priorities
• Problem-solving and critical thinking abilities
• Ability to work both independently and as part of a team
• Previous experience in project management or an administrative support role is a plus

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