Administrative Specialist/Assistant

Digital Minds BPO Services, Incorporated; Camarines Sur; On-site; PHP 167,400 - 223,200; Full time

Job summary

A business process outsourcing company in Camarines Sur is urgently seeking an Office Administrative Assistant to manage administrative operations, support HR activities, and provide executive assistance. This role is crucial for maintaining an efficient office environment and requires strong organizational skills and the ability to handle multiple tasks. Applicants are preferred to hold a Bachelor's degree, and no prior experience is required. This position offers a full-time, on-site opportunity with a salary ranging from ₱15,000 to ₱20,000 monthly.

Qualifications

• Exceptional organizational skills.
• Ability to manage multiple priorities effectively.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage administrative operations and executive assistance.
• Handle basic financial transactions.
• Coordinate with vendors and maintain office supplies.
• Support HR functions under the supervision of the HR Manager.
• Provide personal assistant tasks to CEO and COO.

Education

Bachelor's degree

Job description

Digital Minds BPO Services, Incorporated

Urgent ₱15-20K [Monthly] On-site - Camarines Sur No Exp Required Bachelor Full-time

Job Description

Serves as a key support role, managing administrative operations, handling basic financial transactions, and providing executive assistance while ensuring smooth office operations. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively.

The Office Administrative Assistant acts as a vital link between HR, executive leadership, and staff, supporting operational efficiency and maintaining an organized, professional environment.

Office Administration

• Oversee office maintenance schedule
• Ensure the office is fully stocked with necessary supplies and equipment
• Coordinate with vendors, suppliers, and service providers to meet office needs
• Manage incoming and outgoing office correspondence, mail, and packages
• Maintain a clean and organized office environment
• Ensure all office equipment is operational and arrange for repairs when needed
• Monitor facility maintenance and repairs

HR Support (Under the Supervision of the HR Manager)

• Assist and support HR-related activities
• Handle sensitive and confidential information in compliance with company policies and privacy regulations
• Process visitor access for applicants in JMiranda

General Administrative Tasks

• Serve as petty cash custodian
• Act as official fund requester for company expenses
• Consolidate and submit all receipts and supporting documents
• Coordinate company events, celebrations, and meetings, managing logistics and preparations
• Welcome and assist visiting clients
• Handle requisition of corporate gifts and tokens
• Manage visitor logs and ensure all essential visitor information is recorded
• Manage and monitor office utilities including meter reading, verifying billing, payment, documentation, and reporting

Executive Support

• Provide personal assistant tasks to CEO and COO
• Handle executive errands and special requests
• Maintain strict confidentiality of direct work assignments and any executive-related documents

Compliance and Confidentiality

• Maintain a high level of discretion and confidentiality in all matters
• Adhere to office protocols and HR policies, as directed by the HR Manager
• Assist in ensuring that office operations align with company standards and legal requirements

Arwin Oliver

HR Generalist Digital Minds BPO Services, Incorporated