Office Supervisor-Mandarin speaker

Philippines HVAC Services Corporation; Taguig; Hybrid; PHP 300,000 - 540,000; Full time

Job summary

Philippines HVAC Services Corporation is seeking a highly organized Office Manager / Administrative and Finance Coordinator to oversee daily office operations and coordinate administrative and financial activities. The role includes budgeting support, payroll processing, records management, and cross-department communication.

You will supervise administrative staff, implement office policies, monitor logistics, and liaise with suppliers and logistics providers to ensure smooth operations in a

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Management, or a related field.
• Fluent in Mandarin and English, both written and verbal.
• Experience in Office Management, Administration, Finance, Accounting Support, Operations, or a related position.
• Working knowledge of basic accounting principles, budgeting, expense monitoring, and financial documentation.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Strong organizational, analytical, coordination, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong interpersonal and problem-solving skills.
• Highly detail-oriented, responsible, proactive, and adaptable.
• Ability to manage multiple priorities in fast-paced environment.

Responsibilities

• Oversee daily office operations and administrative activities, ensuring efficient workflow and timely completion of tasks.
• Supervise and coordinate administrative staff and provide guidance to ensure effective performance and productivity.
• Develop, implement, and maintain office policies, procedures, systems, and administrative processes.
• Coordinate office facilities, equipment, supplies, maintenance, repairs, and other general office requirements.
• Facilitate effective communication and coordination between the administrative team, management, and other departments.
• Assist in budgeting, expense monitoring, cost control, payroll processing, and other financial and administrative activities.
• Maintain and organize financial, administrative, payroll, and other company records and documentation.
• Assist in the preparation of monthly, quarterly, and annual financial, administrative, sales, and operational reports.
• Monitor logistics activities, shipment schedules, delivery status, and related documentation.
• Coordinate with suppliers, logistics providers, freight forwarders, and other external partners regarding deliveries, shipments, and operational concerns.

Skills

Office management

Administrative coordination

Multitasking

Communication skills

Analytical skills

Education

Bachelor's degree in Business Administration, Finance, Accounting, Management, or a related field

Tools

Microsoft Excel

Microsoft Office

Job description

About the role

We are looking for a highly organized, detail-oriented, and dependable Office Manager / Administrative and Finance Coordinator to oversee and coordinate various administrative, financial, logistics, and operational activities of the company. The position is responsible for ensuring smooth day-to-day office operations, supporting financial and accounting processes, coordinating logistics and warehouse activities, monitoring documentation, and facilitating effective communication among departments, suppliers, and other business partners.

Key responsibilities

• Oversee daily office operations and administrative activities, ensuring efficient workflow and timely completion of tasks.




• Supervise and coordinate administrative staff and provide guidance to ensure effective performance and productivity.




• Develop, implement, and maintain office policies, procedures, systems, and administrative processes.




• Coordinate office facilities, equipment, supplies, maintenance, repairs, and other general office requirements.




• Facilitate effective communication and coordination between the administrative team, management, and other departments.




• Assist in budgeting, expense monitoring, cost control, payroll processing, and other financial and administrative activities.




• Maintain and organize financial, administrative, payroll, and other company records and documentation.




• Assist in the preparation of monthly, quarterly, and annual financial, administrative, sales, and operational reports.




• Monitor logistics activities, shipment schedules, delivery status, and related documentation.




• Coordinate with suppliers, logistics providers, freight forwarders, and other external partners regarding deliveries, shipments, and operational concerns.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Management, or a related field.




• Fluent in Mandarin and English, both written and verbal.




• Proven experience in Office Management, Administration, Finance, Accounting Support, Operations, or a related position.




• Working knowledge of basic accounting principles, budgeting, expense monitoring, and financial documentation.




• Proficient in Microsoft Office, particularly Microsoft Excel.




• Strong organizational, analytical, coordination, and multitasking skills.




• Excellent written and verbal communication skills.




• Strong interpersonal and problem-solving skills.




• Highly detail-oriented, responsible, proactive, and adaptable.




• Ability to manage multiple priorities and responsibilities in a fast-paced work environment.