Administrative Officer V

Ipophil; Manila; On-site; PHP 547,000 - 603,000; Full time

Job summary

IPOPHL in Manila is seeking a qualified professional for the Cashier Section in Financial Management and Administrative Services. The role emphasizes cash handling, reconciliation, and financial reporting within government standards.

The successful candidate will supervise staff, monitor deposits and disbursements, and drive process improvements using digital tools to ensure accuracy and transparency in financial operations.

Qualifications

• Advanced knowledge in cash management, accounting, and financial reporting, including cash and check handling, reconciliation, and deposit management.
• Experience with processing of claims and disbursements, and cash position monitoring and reporting.
• Familiarity with Fee Management System or similar digital financial platforms.
• Understanding of government accounting, auditing, internal controls, and IPOPHL policies.
• Ability to analyze financial data, prepare reports, and identify process improvement opportunities.

Responsibilities

• Provides strategic and operational leadership to the Cashier Section for timely, accurate financial transactions.
• Supervises daily and monthly collections, ensuring completeness and accuracy against ledgers.
• Manages deposits, disbursements, and cash position reporting with strong internal controls.
• Implements and improves digital tools and reporting platforms to enhance transparency and efficiency.
• Coaches cashier staff on best practices and ensures compliance with governance standards.
• Conducts regular reviews and audits to minimize risk and optimize workflow.
• Prepares timely financial analyses and reports for executive decision-making.
• Ensures accountability and safeguarding of government funds; handles sensitive financial data.
• Promotes a high-performing, collaborative team environment and continuous learning.

Skills

Cash management

Accounting

Financial reporting

Cash handling

Reconciliation

Deposits management

Process improvement

Governance and controls

Education

Bachelor’s degree relevant to the job

Job description

Place of Assignment: Financial Management and Administrative Services (Administrative Division)

Salary Grade: SG 14 | Php 51,398

Appointment: Permanent

Qualification Standards

Education: Bachelor’s degree relevant to the job

Training: Eight (8) hours of relevant training

Experience: Two (2) years of relevant work experience

Eligibility: CS Professional/ 2nd level eligibility

Competency:

• Advanced knowledge in cash management, accounting, and financial reporting, including:
  • Cash and check handling, reconciliation, and deposit management
  • Processing of claims and disbursements
  • Cash position monitoring and reporting
  • Use of Fee Management System or similar digital financial platforms
• Understanding of government accounting, auditing, and internal control procedures (COA, DBM, CSC, IPOPHL policies).
• Ability to analyze financial data, prepare reports, and identify process improvement opportunities.

• Operational leadership and management of a team handling financial transactions.
• Supervising, coaching, and mentoring staff to ensure high-quality, compliant, and efficient operations.
• Driving process improvement initiatives to optimize workflow, enhance accuracy, and mitigate risks.
• Upholding governance, accountability, and ethical standards in financial management.

Residency Requirement: Preferably resident within Metro Manila or within commuting distance to the IPOPHL Main Office to ensure timely supervision, operational oversight, and active participation in financial management activities.

Duties and Responsibilities

• Provides strategic and operational leadership to the Cashier Section, ensuring the accurate, timely, and compliant processing of cash, checks, and other financial transactions in alignment with COA, DBM, CSC, and IPOPHL standards.
• Supervises the preparation, review, and reconciliation of daily and monthly collections, including cash and check receipts, against official receipts and ledger records, ensuring completeness and accuracy.
• Manages deposits, disbursements, and cash position reporting, ensuring adherence to banking procedures, internal controls, and audit requirements.
• Implements, monitors, and continuously improves digital tools, automated systems, and reporting platforms (e.g., Fee Management System) to enhance transparency, efficiency, and operational control.
• Provides technical guidance, coaching, and mentoring to cashier staff on best practices in financial transaction processing, reconciliation, reporting, and internal control compliance.
• Conducts regular reviews and audits of cashier processes, identifying and implementing process improvements to minimize risks, prevent errors, and optimize workflow efficiency.
• Prepares accurate and timely financial analyses, summaries, and reports to support executive decision-making, resource allocation, and operational planning.
• Ensures strict compliance with rules on accountability, safeguarding of government funds, and the proper handling of sensitive financial data.
• Fosters a high-performing, collaborative, and accountable team environment, promoting continuous learning and adherence to institutional and governance standards.
• Performs other strategic and operational financial functions as required to strengthen IPOPHL’s financial management, governance, and operational excellence.

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government's Data Privacy Act of 2012 and its implementing rules and regulations.

This Office highly encourages all interested and qualified applicants to apply, which include persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identities and/or expression, civil status, religion, and political affiliation. This Office does not discriminate in the selection of employees based on the aforementioned pursuant to Equal Employment Opportunities Principle (EEOP).